Working/Functional Title

IM East Facility Operations Coordinator

Position Summary

Assist with hiring, training, supervising, and evaluating all IM East student and part-time team members; determine staffing needs and hire qualified candidates based upon certifications, experience, skills, and ability to contribute to the diverse needs of Michigan State University (MSU) and Recreational Sports & Fitness Services (RSFS); assign, delegate, and prioritize tasks to student and part-time team members; ensure adherence to all MSU and RSFS policies and procedures; supervise and provide leadership to students and part-time team members during events, utilizing a student development focus while supervising; assist in oversight of all aspects of facility and event reservations for IM East, including 60,000 square feet of indoor space; review and approve all reservation/event requests for internal and external groups with oversight by the Assistant Director, adhering to all departmental standards and providing feedback on priority reservations.; ensure groups follow department and University policies, including but not limited to, protection of minors, insurance, and approved vendors; coordinate and manage facility scheduling for operations, including hours of operation, court availability, and multi-purpose space availability; assist RSFS staff with developing a schedule for formal and informal recreation activities utilizing IM East spaces; liaise with external departments to ensure programs meet RSFS guidelines; communicate equipment storage capabilities and arrange access for instructors; assist the Assistant Director with coordinating and scheduling staff for IM East events, including set-up and tear down; effectively communicate with RSFS professional staff as it relates to facility rental and scheduling impacts on respective programs and needs; work with the ASG Communications Manager to market and promote RSFS programs and events, including printed materials, website design and social media outreach; assist with overseeing IM East purchases, inventory, and equipment maintenance plans, including sporting equipment, tables, chairs, linens, staging, audio/visual, etc.; assist with researching programming trends and industry standards for event-related equipment and make recommendations for replacement and purchase of new equipment; support the efforts of department initiatives, processes, and procedures; compile information and data in conjunction with monthly, mid-year, and annual reports; assist with creating collaborative programming with other RSFS departments when needed; serve on department, divisional, and/or University committees as assigned; enforce and maintain RSFS policies and procedures as they pertain to usage of facilities.  

All positions in RHS are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency conditions, you will be expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If you have an approved remote work agreement to work a portion of your normally scheduled work hours remotely, you may be called upon to work on-site to serve the MSU community. If you have a permanent, on-going, and/or pervasive condition that may impede your ability to work on-site, please contact the Resource Center for Persons with Disabilities (RCPD) at rcpd.msu.edu/get-started. 

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four year college degree program in Physical Education, Exercise Physiology, Sports Management, Exercise Science or Kinesiology, Business Administration, Parks & Recreation, or related field; one to three years of related and progressively more responsible or expansive work experience in recreational sports and recreational facilities management; or an equivalent combination of education and experience. 

Desired Qualifications

Experience in facility scheduling and event planning; strong written and verbal skills to effectively communicate and build relationships with employees and guests; experience planning, delegating, and supervising employees; ability to determine the needs of facility and schedule staff to ensure safe facility operations; experience scheduling events, programs, and activities.  First Aid/CPR and AED instructor certification.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, resume, 3 professional references. 

Work Hours

Mon-Fri 8AM-5PM, including evenings and weekends based on programming/event needs.

Bidding eligibility ends June 17, 2025 at 11:55 P.M.