Job Responsibilities: 

• Handle full spectrum of daily office administrative affairs & operation, including office environment maintenance, courier services, procurement & maintenance of office supplies and stationery's, repairing and maintenance, stock taking,  managing operation of office equipment  (computers, printers, copiers, fax machines, tencent meeting tool), etc. 
• Responsible for administrative reports, contracts renewal, invoices and monthly statements, payment process follow-ups, (e-)document sorting, (e-)file management , daily logistics support, etc.
• Support the department's administrative work, including arranging travels and meetings, responding to basic office inquiries, handling  inter-departmental administrative coordination to facilitate cross-department communication, assisting in enforcing the bank's administrative systems, following up on the execution of administrative processes, reporting issues, and assisting in optimization. 
• Handle correspondence, including emails, phone calls, and letters, ensuring timely responses.
• Other ad-hoc duties as instructed.

Job Requirements: 

• Good communication skills, both verbal and written (Cantonese, English, and Mandarin), to interact effectively with colleagues at all levels, superiors, and external partners.
• Good organizational skills to manage multiple tasks simultaneously, prioritize work effectively, and meet tight deadline.
• Adaptability to quickly adjust to changes in work processes, systems, or project requirements.
• Good team - service spirit, be able to work closely with colleagues, actively contribute to the team, and jointly complete various tasks.
• Good PC knowledge and strong in Word, Excel, PowerPoint and Chinese Word Processing.
• Compliance with bank rules and regulations, with good integrity and confidentiality awareness.
• Skilled operation of office equipment (printers, copiers, fax machines, tencent meeting tool) is preferred.
• 1-3 years of relevant administrative work experience, with priority given to those with experience in banks or financial institutions.
  
  

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