JOB SUMMARY:

Ensures a fluid work environment within the office of the Vice President(s) of Finance and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES:

• Provides administrative support for the Vice President(s) and corresponding executive(s) and department that may include typing, mailing, emailing, copying, screening/prioritizing/directing incoming calls and mail/correspondence, and other essential administrative duties.
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel including expense reporting responsibilities within the UO systems.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UDX procedures, onboarding, sourcing, and workspace coordination.
• Obtains, compiles, organizes, and prepares information and data for various reports, databases, presentations, spreadsheets and/or files as appropriate and required.
• Coordinate and execute all Finance team events, including quarterly town halls, meetings, and monthly lunches, in partnership with other Executive Assistants and cross-functional teams. Manage event logistics, catering and entertainment, agenda and activity planning, PowerPoint presentations, communications, and onsite coordination to ensure successful and engaging events.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.

• Proficiency in Outlook, Word and Excel required.
• Proficiency in PowerPoint preferred.
• Proficiency with telecommunication devices (e.g., iPhone) preferred.
• Familiarity with UO systems is a plus.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION:

• Bachelor’s degree is preferred.

EXPERIENCE:

• 3+ years of Senior Administrative Assistant experience required ; or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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