SGC Coordinator and Executive Assistant

Apply/Register Job no: 497285
Work type: Staff Full-time
Department: Career Center
Location: Beren Campus, 245 Lexington Avenue, NY, NY
Categories: Career Center

Position Summary: The SGC Coordinator and Executive Assistant will have responsibility for a wide range of administrative and executive support-related tasks while working independently with little or no supervision.
Position Responsibilities: 
  • Represent the SGC as the first point of contact on the Beren Campus. This role is positioned/seated at the front desk while the Center is open and is the first to have contact with students, administration, senior staff, and anyone entering the Center.
  • Independently research, solve, and prioritize incoming SGC issues and determine the appropriate course of action, referral, and/or response.
  • Respond within the same business day to all emails and calls, with urgent matters immediately brought to the attention of senior management.
  • Maintain calendars, make travel arrangements, and update pending commitments and appointments for Assistant Vice President and Executive Director. Prepare meetings documents needed by AVPED.
  • Assist in overseeing the SGC Operational budget as requested. Process reimbursements, create purchase orders, classify the p-card purchases, reclassify incorrectly assigned charges, and pay vendors accordingly.
  • Maintain purposeful contact with those waiting to receive payments, keeping them abreast of the timeline of payment.
  • Manage special projects/programs, some of which may have a University-wide impact.
  • Complete new staff and student worker electronic paperwork as well as departing staff and student workers; make requests for technological access for applicable platforms for new hires. Assist in onboarding of new hires.
  • Track departmental vacation and sick time, ensuring that requested time off is reflected on departmental calendars.
  • Assist with administrative requirements as requested.
  • Coordinate the ordering of all pantry and office supplies for the Beren campus office.
  • Liaise with ITS, facilities, mailroom, production, dining services, and any other YU department as needed to support the day-to-day functions of the SGC.
  • Maintain both data and databases as needed, including yet not be limited to Symplicity (the career services manager), first destination data, satisfaction survey data, and Parent Forum communication.
  • Maintain professionalism of SGC brand with consistently positive communication with students, alumni, faculty, staff, and anyone communicating or partnering with the SGC.
  • Assist with SGC marketing efforts consisting of contributing to the SGC newsletter, supporting the website with updates and content editing as assigned, managing the Student Success Stories initiative, creating flyers using Canva as requested, and sourcing and publishing timely content pertaining to the career interests and extracurricular activities of students across all CAPS Communities.
Experience & Education Background:
  • Bachelor’s Degree required, Master’s Degree preferred, or experience working in a setting within higher education.
  • 1-2 years of progressively responsible experience.
Skills & Competencies:
  • Must possess strong knowledge of Microsoft Word and Excel, have the technological acumen needed to adapt to multiple software applications, and possess the strategic thinking ability needed to adopt new technology as needed to enhance productivity.
  • Must demonstrate discretion, confidentiality, good judgment, initiative, and attention to detail.
  • Needs to be able to problem solve and suggest solutions before seeking guidance on how to manage queries and tasks.
  • Must be able to effectively track time and resources to prioritize assignments and complete work on time. This is not a position where reminders are given.
  • Must possess strong customer service, communication, and organizational skills; May be required to work independently and produce quality work from conception to completion on assigned projects.
  • May be required to work occasional evening hours or on weekends depending on the recruiting calendar and the needs of the students.
  • Must maintain a professional presence aligned with the expectations and perceptions of a career-focused office within Academic Affairs.
Salary Range: $63,000 - $68,000
About Us:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan, and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do, and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross-section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks of paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity: Yeshiva University is an equal-opportunity employer committed to hiring minorities, women, individuals with disabilities, and protected veterans.

 

Advertised: Eastern Standard Time
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