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Position Summary:
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The Benjamin N. Cardozo of Law is looking for an Office Coordinator, Grade VIII to work within the Office of Faculty Services. The Office Coordinator will provide general administrative support for faculty and other related staff members, assisting with both day-to-day tasks and longer-term projects.
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Position Responsibilities:
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- Assist faculty members with all course-related tasks, such as setting up Canvas pages, posting documents to Canvas, ordering course books and materials, preparing seating charts, rosters, and flashcards, posting office hour information, distributing course materials, entering attendance for courses, scheduling make-up classes, collecting assignments, and facilitating grading.
- Prepare and maintain the classrooms with supplies needed for the beginning of and during the semester (e.g. chalk, dry erase markers, erasers, blank seating charts, etc.), and coordinate the ordering of office and classroom supplies.
- Arrange logistical details for faculty events, talks, and conferences, as directed by the supervisor, such as speaker travel, hotel bookings, room reservations, catering, and AV requirements.
- Manage incoming and outgoing communications including mail, email, and phone calls, giving or facilitating a timely response, identifying the appropriate parties to whom communications should be routed, and appropriately flagging urgent matters.
- Assist with edits to the Cardozo website, including faculty bios, the faculty resource page, and the Registrar’s page.
- Compile and maintain related records, such as course book lists and attendance records.
- Assist with form and report completion and submission as needed (e.g. travel reimbursements).
- Maintain calendars, including those for make-up classes and adjunct offices.
- Provide general support for the Dean’s Office and Office of Faculty Services (e.g. cover the front desk and main phone if others are unavailable).
- Manage and maintain faculty office and other building signage.
- Maintain and keep stocked the 5th and 10th-floor pantries, including ordering supplies as needed.
- Act as a liaison between the Senior Director of Faculty Services and all others, exercising judgment in performing assigned duties, and with an understanding of the programs and procedures of the school and university.
- Perform other related duties as assigned.
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Experience & Educational Background:
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- Bachelor’s degree and at least 5 years of administrative experience are required.
- An equivalent combination of education and experience will also be considered.
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Skills & Competencies:
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- Must be exceedingly well organized, flexible, and able to work both quickly and accurately, with careful attention to detail and exercising good judgment and initiative.
- Must have excellent communication and interpersonal skills and be able to interact with staff, faculty, and students (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient; a high level of professionalism and discretion is crucial to this role.
- Must possess strong knowledge of Microsoft Word, Excel, and other Office Suite programs and Adobe Acrobat. Familiarity with Canvas and SeatGen preferred. The ability to quickly learn and become proficient in new software and technology is essential.
- Must be able to effectively track time and resources to prioritize work assignments.
- May be required to work independently and produce quality work from conception to completion on assigned projects
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Application Instructions:
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Applicants interested in this position should submit their cover letters and resumes to Senior Director of Faculty Support, Josephine.tirado@yu.edu
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Salary Range:
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Grade 8
1199 New Hire rate:$34.44 and 1199 One Year of Service rate $35.14
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About Us:
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The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan’s Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media, and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice. Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff, and students.
A division of Yeshiva University, Cardozo Law School offers an excellent compensation package and a broad range of employee benefit plans. The law school is a secular institution within a religious university and welcomes people of all religions, ethnic backgrounds, races, and sexual identities.
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Equal Employment Opportunity:
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Yeshiva University is an equal-opportunity employer committed to hiring minorities, women, individuals with disabilities, and protected veterans.
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