Undergraduate Administrative Support - Center for Healthy Minds Operations Team
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Job No: 507173
Division/Organization: College of Letters & Science
Department: Center For Healthy Minds
Job Type: UW Student Jobs
Remote Eligbility: Partially Remote
Location: UW Madison
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Customer Service, Department and Office Assistants, Honoring Context and Culture, Federal Work-Study Preferred
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Department Overview:
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At the Center for Healthy Minds, we've identified four core values that guide our work toward our larger mission of a kinder, wiser, more compassionate world. Each member of our community is responsible for upholding these values and embodying them in their work.
1. Conducting our work with rigor
2. Making an impact on the world
3. Cultivating a prosocial workplace
4. Improving diversity, equity and inclusion
The University of Wisconsin-Madison’s Center for Healthy Minds (CHM) is a leader in conducting science - in and out of the lab - on how to nurture emotional well-being in daily life, considering the complexity of our human experience. Because of societal inequities in science and academia, as well as the disproportionate harm that marginalized members of our society experience - such as Black, Indigenous, People of color (BIPOC), people from poor and working-class backgrounds, persons with disabilities, women, and LGBTQ+ and non-binary identities, etc.- we believe these identities must be centered in our work in order to fulfill a vision of a kinder, wiser, more compassionate world. |
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Anticipated Start Date:
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As soon as possible. Applications will be considered on a rolling basis. |
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Anticipated End Date (If Applicable):
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Remote Work Eligibility Detail:
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Partially Remote
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Anticipated Hours Per Week:
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10-15 |
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Schedule:
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10-15 hours a week (flexible) within CHM’s business hours (9AM-5PM Monday through Friday). |
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Salary/Wage Range/Lump Sum:
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$15.00 |
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Number of Positions:
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2 |
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Qualifications:
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- Must be an undergraduate student currently enrolled at the University of Wisconsin-Madison
- Able to commit to this position for a year minimum (two semesters and a summer break)
- Preferred candidates will be available to work approximately 10-15 hours per week during school semesters and winter and summer breaks. Work hours are between 9 am-5 pm, Monday-Friday. Work hours are flexible around class and exam schedules. A year-long commitment is required.
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Knowledge, Skills & Abilities:
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- Respect for the confidentiality of the information you may encounter while performing your duties
- Able to communicate concisely in a polite tone
- Respectful of the way that each person's identity, culture, background, experience, status, abilities, and opinion enrich the CHM community
- Able to work independently
- Eager to learn
- Able to work independently
- Problem-solver
- Able to prioritize work based on need and time constraints
- Attuned to detail, accuracy, and quality
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Position Summary/Job Duties:
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These positions will be supervised by members of the operations team. Supervision of these positions will use the WiGROW Program to engage the people who fill the position in actively considering how these positions can connect with their career goals and college experience.
The people in these positions should be comfortable working independently with guidance, as well as within a small team.
Position 1:
- While sitting at our front desk, greet visitors & members of the public, respond to internal and external inquiries in person, over the phone, and by email.
- Upkeep and organization of filing and inventory systems
- Weekly maintenance of supply inventory and space, including light cleaning and organization
- Assist Operations team with various administrative tasks, including making signs, data entry, making calls, event and visitor hosting, file management, etc.
Position 2:
- For our undergraduate research program: Process student applications, help to build and maintain Canvas courses, and communicate with supervisors on student-related planning.
- For our graduate/postdoctoral training program in emotion research: Assist with recruiting trainees, selection committee preparation, grant progress reporting, and website updates.
- For both programs, respond to internal and external inquiries via email, solicit updates via email, and assist with setting up group meetings.
- Assist the academic program specialist with various administrative tasks, including maintaining spreadsheets and organizing files.
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Physical Demands:
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- Sitting for extended periods of time
- Use of fine motor skills (e.g. typing, filing)
- Verbal communication
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Institutional Statements:
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Equal Employment Opportunity Statement:
UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu
Accommodation Statement:
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
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Applications close: Central Daylight Time
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