About the role
In this role, the Executive Support Officer provides administrative support to the CEO’s Office, the Manager of Council & Executive Services, and the Council & Executive Services department to support the delivery of departmental objectives.

Key responsibilities include:

• Provide administrative support to the CEO’s office and assist with department meetings, events, and correspondence management.
• Organise and coordinate the Executive Leadership Team weekly forum, including scheduling, agenda creation, and presentation distribution.
• Assist with purchase orders, receipts, and ad-hoc assignments such as preparing proposals and presentations.
• Coordinate Councillor portfolio meetings and advisory committees, and conduct secretariate duties for department policies.
• Maintain professional relationships with internal and external stakeholders, and support innovation and best practices for customer and community satisfaction.
• Contribute to a positive team culture, support training and development, and collaborate on process improvements and business plan execution.

About you
Success in this position requires previous experience as an Executive Assistant and experience working with councillors.

Essential Experience:

• Excellent communication and stakeholder management skills, with the ability to collaborate effectively and influence outcomes.
• Strong attention to detail and critical thinking skills for problem solving and analytical tasks.
• Outstanding planning, organisational, and resource management abilities.
• Proven capacity to work independently or in a team, proactively supporting stakeholder needs and quality outcomes.
• High proficiency in desktop applications, business systems, and understanding of broader business context.

If this sounds like the role for you, then click apply now! 

A career with us
We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace.  With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer!

Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx to view all the benefits to you working at the City.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries
Click the Position Description link to view more information about this position.

Enquiries: Jacquilyn Douglas, Acting Manager Council & Executive Services | 5272 5131 | JDouglas@geelongcity.vic.gov.au 

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

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