About the role
In this role, you will work within the Information Management team to ensure information is managed efficiently, securely, and with precision, enabling seamless access to information and supporting the delivery of quality services to our community.

Work type: Fixed term contract (6months) 3 days per week.
Classification: Band 4, $73,796 + super

Key responsibilities include:

• Identify the appropriate classifications, retention periods and indexes for mail registration.
• Scan and register inwards mail in accordance with procedures and workflows.
• Conduct quality assessment checks of registered mail and digital image scans to ensure they comply with standards and specifications.
• Review inwards mail distribution emanating from the Unit to ensure accuracy is maintained.
• Respond to inquiries and requests for assistance from Council staff in the use and management of the electronic document & records management system (EDRMS)
• Assist with the cataloguing, registration and processing of archival records.
• Process archival records requests from staff.
• Provide assistance to the Archive Officer for proper data capture of new archival records.

About you
To be successful in this role, you will have Information management qualifications and/or experience with records and information management practices.

Essential Experience:

• Experience in the field of information / records management and a sound understanding of related practices including the ability to classify/catalogue, index and register records.
• Experience in working in an EDRMS system.
• A proven ability in prioritising work and meeting strict deadlines.
• The ability to work independently as well as in a team environment.
• A commitment to the delivery of high-quality customer service.
• The ability to undertake the physical activities involved in information management duties.
• All candidates should display integrity, responsibility, respect for others and the ability to be innovative.

Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: David Robinson | Coordinator Information Management David.Robinson@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

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