Careers at Virginia Tech

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Thank you for your interest in joining the Hokie Nation! Virginia Tech, like many universities, has modified our operations in response to the COVID-19 pandemic. During this unprecedented time and following recent guidance from Virginia Governor Ralph Northam, we have suspended active searches for many of the university’s open positions. If you do not see a position posted that meets your background and interest, we encourage you to complete an expression of interest form so that we may contact you in the future once hiring processes resume.

Executive Assistant

Apply now Job no: 514065
Work type: Staff
Senior management: College of Engineering
Department: Electrical and ComputerEngineering
Location: Greater Washington, D.C., Metro Area
Categories: Administrative / Clerical

Job Description

The Bradley Department of Electrical and Computer Engineering (ECE) Executive Assistant will provide executive level support for the ECE MEng Graduate Director, MEng Graduate Program Coordinator, and ECE faculty located in the Greater Washington, DC, Metro Area. Primary responsibilities of the Executive Assistant include administrative management of the center and overall coordination of daily activities as the ECE liaison between the faculty/staff and the Virginia Tech Research Center-Arlington (VTRC-A) building stakeholders to establish an administrative presence for ECE in the Arlington research center and future Innovation Campus location in Alexandria, Virginia. The position duties include being a point of contact for students, managing the VTRC-A office operations (furniture as well as workstation and laboratory designations). In addition, the ideal candidate will also be the primary liaison for communications with academic units, Virginia Tech and ECE administration, faculty, staff, students, and external constituents. Furthermore, the Executive Assistant will be responsible to maintain up-to-date documentation for the ECE programs including personnel, onboarding processes and supporting documentation. Duties will also encompass generating products/outcomes for different activities, event planning and coordination including ECE alumni, and support of recruitment efforts as part of their role to support the ECE Graduate Program Coordinator. The Executive Assistant is also expected to have daily interactions with VTRC-A's ECE faculty, graduate students, other Virginia Tech and ECE administrators, event service providers, and visiting scholars as the primary program contact. Other responsibilities include coordinating with the Director of ECE Undergraduate Program on course offerings produced in Northern Virginia and assisting with interactions with Virginia community colleges as the external facing contact.

Required Qualifications

Bachelor's degree or equivalent related training and/or experience. Experience providing program and/or administrative support in an academic or professional office environment. Prior experience and skills with office software such as Word, Excel, PowerPoint, Outlook, and Acrobat. Demonstrated professionalism in working with confidential and sensitive matters with the utmost discretion and tact. Strong organizational skills with experience in maintaining workflows and up-to-date documentation. Demonstrative ability to communicate effectively with a diverse group of people including administrators, faculty, staff, students, and external constituents. Demonstrated experience with and commitment to diversity.

Preferred Qualifications

Experience working in a higher education environment. Experience with admissions and recruitment efforts. Experience working with graduate students, processes, and records management. Knowledge of university policies and procedures related to travel, payroll, procurement, FERPA, and human resources. Proficiency with institutional software such as Banner, HokieMart, HokieSpa, Chrome River, and TimeClock Plus.

Pay Band

4

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

09/10/2020

Additional Information

The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Kathy Atkins at atkins@vt.edu during regular business hours at least 10 business days prior to the event.

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