Adminstrative Manager
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Job no: 531354
Work type: Staff
Senior management: Liberal Arts and Human Sciences
Department: English
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Program/Project Management
The Dept. of English is seeking a qualified and highly motivated individual to provide senior level administrative management for the chair and the department. Responsibilities are to assure that the operational, personnel and business support needs are coordinated and handled efficiently and timely in accordance with university procedures. The Manager is responsible for a variety of activities in support of the operation that may include calendar management, assisting with official confidential correspondences, supervising department staff, purchasing, events planning and personnel coordination. Provides high quality administrative support to the Department Chair serving as liaison between the Chair and the office and constituents in addressing inquiries and arranging engagements.
Duties and Responsibilities
- Plans and coordinates administrative and support services, applying up-to-date institutional knowledge of programs, personnel, operations, and administrative policies and procedures.
- Coordinates confidential projects and handles sensitive information and materials
- Plans and coordinates meetings and activities for the Chair and the Department
- Serves as a key resource to all members of the department
- Supervises staff
- Composes correspondence and reports, including personnel contracts and letters and other items as required
- Is cross-trained and carries out duties in the areas of human resources, fiscal management and payroll
- Experience providing administrative support in a professional office environment
- Experience developing, interpreting and implementing a variety of complex policies and procedures specifically in the areas of finance, HR and office administration
- Proficient use of office software such as Microsoft Office or other related software
- Experience working with spreadsheets
- Demonstrated ability to perform multiple duties related to diverse agency-wide programs, projects and issue that cross major operational and administrative lines
- Demonstrated experience in providing direction to others in resolving problems and locating information
- Experience in managing and leading others
- Experience using large database systems related to HR and/or Finance
- Experience in an academic higher education department
- Experience with the Virginia Tech specific systems (Banner, PageUp, HokieMart, ChromeRiver)
- Experience organizing events
- Experience responding to internal and external auditors
- Working knowledge of policies and procedures related to international personnel
- Background in Human Resources Management
Commensurate with Experience
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Patty Morse at pattym1@vt.edu during regular business hours at least 10 business days prior to the event.
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