Program Coordinator
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Job no: 531928
Work type: Staff
Senior management: Vice Pres-Outreach & Intrntl Affrs
Department: CE Program Development
Location: Blacksburg, Virginia
Categories: Recreation / Event, Program/Project Management
The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's conference & meeting managers and/or program portfolio managers will contract the programs and develop a scope of services, which will be implemented by the program coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day off duties, vendor management, and responsibility for all post program financials. Occasional travel is required to provide local and out-of-town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.
- Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning
- Experience with financial management of a variety of programs such as short courses, conferences, workshops and special events
- Must have strong technical skills such as word processing, Excel, email, Internet navigation and an understanding of social media
- Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
- Exceptional organizational skills; must maintain thorough and accurate program files
- Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
- Must be a team player with excellent communication and interpersonal skills
- Bachelor's degree in business or related field or equivalent training and experience in business or hospitality management
- Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
- Conference management/planning experience
- Experience working within program budget constraints
- Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)
Commensurate with experience up to a budget maximum of $54,000
The successful candidate will be required to have a criminal conviction and driving check.
For consideration, please submit a cover letter, resume and list of professional references.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at sjobst@vt.edu during regular business hours at least 10 business days prior to the event.
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