Executive Assistant
Job no: 516145
Work type: Permanent - full time
Location: Sydney
Categories: Executive Assistant
Your next opportunity
As a key member of two leadership teams, you will bring initiative, strong forward-planning capability, and exceptional organisational skills to keep our two Executive General Managers one step ahead. With strong emotional intelligence and sound judgement, you will navigate sensitive situations, anticipate needs, and ensure seamless day-to-day operations.
You will provide high-level executive support as well as coordinate events and leadership meetings. Your ability to “read the room”, solve problems proactively and manage competing priorities will directly contribute to the effectiveness of the EGMs and leadership teams.
Your day will involve:
Executive Support
- Manage complex calendars, deadlines, and scheduling
- Coordinate travel and accommodation
- Provide proactive administrative support to ensure operational efficiency.
Communication Management
- Act as a key liaison for internal and external stakeholders
- Screen, prioritise, and manage calls, emails, and correspondence
Meeting & Event Coordination
- Prepare agendas and meeting materials
- Arrange logistics for leadership meetings and events
- Attend meetings to take minutes and follow up on actions.
Documentation & Reporting
- Prepare high-quality PowerPoint presentations and monthly reports
- Manage contracts, files, and critical documents to ensure accuracy and accessibility
- Track project timelines, deliverables, and progress and work with leadership to support key initiatives.
What are we looking for?
- Proven experience supporting executives and senior leaders, ideally within heavy industry or similar environments
- Exceptional communication, relationship building and influencing skills
- Outstanding organisational ability and the capacity to manage competing priorities
- Advanced Microsoft Word, PowerPoint and Excel skills
- High levels of discretion, confidentiality, professionalism and resilience.
Advertised: AUS Eastern Standard Time
Application close: AUS Eastern Daylight Time
Apply now