The Assistant to the Dean of the School of Nursing will provide administrative support to the dean, while also leading and ensuring the administrative needs of the school and its academic programs are met. In turn, the school will advance the University’s mission and strategic plan by developing skilled healthcare professionals who seek to lead while serving our communities and the world. In supporting the college in achieving its mission, the Assistant will advance Pepperdine’s mission and strategic plan.

Duties

• Responsible for the management of the Dean of the School of Nursing's calendar, requiring interaction with both internal and external executives, assistants, and consultants, to coordinate a variety of meetings.
• Maintain recurring administrative calendars and coordinate timing of action items for time-sensitive projects.
• Coordinate travel arrangements, lunches, meetings, and events on behalf of the Dean. 
• Direct and coordinate the administrative services for the School of Nursing. This includes performing the following administrative tasks: Organize and maintain files, process vendor payments, perform credit card reconciliations, maintain and ensure the confidential and accurate storing and handling of faculty contracts, performance evaluations, and other related records, draft memoranda and reports, schedule classes in PeopleSoft and reserve rooms in 25 Live, prepare for meetings, including catering and meal requests.  
• Formulate and maintain spreadsheets and databases, and apply technological support solutions to improve efficiencies.
• Manage office communications: e-mail, telephone calls, and incoming and outgoing correspondence, applying technological support solutions to improve efficiencies. 
• Plan and monitor special projects for the Dean, proactively researching and determining available resource requirements; utilizing appropriate technologies/methodologies to help administratively support project completion. 
• Responsible for researching, developing, reviewing, and editing presentations, preparing documents, writing and editing reports, benchmarking, and researching data for presentations, conferences, seminars, and reports.
• Support the broader administrative functions of the College of Health Science during its continued development, including providing administrative support to college staff and personnel.
• Perform other duties as assigned. 
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree.
• Strong interpersonal communication skills.
• Strong administrative support skills.
• Ability to organize, prioritize, and perform work while under pressure.
• Ability to proactively address issues and take initiative and ownership of projects.
• Ability to maintain confidentiality of highly sensitive matters.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
• Strong computer skills including proficiency in Microsoft Word, Powerpoint, Google Suite, and Excel

Preferred:

• Two or more years of experience in an office setting and/or administrative position.
• Familiarity with Pepperdine University and its Christian mission.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $26.82 - $29.80 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.