The MACLP with Latinx Communities (Aliento) program prepares students to become LMFTs and LPCCs serving Latinx communities. These goals are consistent with the mission of Pepperdine University to prepare students for lives of service, purpose, and leadership. The Aliento Program Administrator and Academic Advisor plays a critical role in the administration of this program and serves as the academic advisor for all Aliento students. As such, this role is essential in supporting the program’s contribution to the University's mission.

Duties

• Academic Advising - Maintain student advisement office hours at the Irvine Graduate campus and assist students with creating a course plan/schedule that fits their graduation timeline and access progress for continuation in program. Monitor and track the academic progress of students to ensure they are in good standing and on track to graduate in a timely manner. Create academic course schedules for the program including how many students need specific courses throughout the program to meet their graduation timeline (i.e., bilingual practicum); Onboard new students, review waivers and transfers of previous courses, process leave of absences, etc.
• Program Administration - Serve as the primary point of contact for faculty, staff, and students regarding the Aliento program. Responsible for monitoring and updating all academic records and program databases, maintaining program calendars, and coordinating logistics for meetings, orientations, and both virtual and live info sessions. Attend virtual and live info sessions. Provides direct support for the Graduate Assistants in weekly staff meetings. Trains, mentors, and supervises Graduate Assistants in daily office operations and works with them to prepare program reports and coordinate annual data for practicum hours. Perform other duties as assigned (assists with GSEP events, Aliento orientation, e.g., GSEP graduation). Collaborate with other GSEP offices, programs, individuals, and outside vendors as necessary. Provide administrative support for the Program Director and attend weekly program staff meetings. 
• Practicum - Work collaboratively with the Irvine Clinical Training Coordinator (CTC) to monitor Aliento student practicum progress, Aliento specific practicum sites, site/student concerns, and graduation requirements. Communicate to practicum instructors the status of students' grades. Manage the onboarding process for our two Aliento specific practicum sites, manage student practicum database and coordinator with psychology department coordinator to create supervisor contracts. Manage the Aliento sites SimplePractice database.
• Fiscal Coordination - In collaboration with the program director, monitor the program budget and keep all financial records up to date. This includes performing monthly reconciliations and substantiations for both self and the Program Director's expenses to ensure everything aligns with University policy. Manage the full process for guest speakers, from drafting their formal agreements and collecting necessary paperwork to coordinating their final payments, and making program purchases when needed.. Serve as the main point of contact for program purchases and working with outside vendors.
• Seasonal Projects Oversee the coordination and logistics of New Student Orientation for the Aliento program. Provide support for the annual summer international immersion program. Coordinate workshops and Center programming as needed throughout the year. Serve as a proactive resource for the Aliento community by developing relevant support materials; this includes initiatives such as sourcing immigration resources in response to the evolving political and social climate.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required

• Bachelor's Degree in psychology or a related field, or Bachelor's degree in a non-related field plus 2 years of professional work experience.
• Previous work experience that required attention to detail, excellent organization and communication skills, and 
  independent follow-through.
• Experience working with Latinx communities and first-generation college/graduate students.
• Familiarity with or ability to quickly develop competence in web-based applications and in the preparation of web-based content.
• Management of list serves and familiarity or expertise in other forms of electronic communication, e.g., Facebook, electronic surveys and calendars.
• Competence in Microsoft Office, Acrobat, Canva, database management (e.g., Excel or FileMaker), ability to learn web-based applications and to edit web content.

Preferred

• Master's degree in psychology or related field.
• Familiarity with graduate education in psychology as well as the profession of psychology.
• Advanced experience in database management, editorial skills, and web-design.
• Demonstrated ability to work independently, take initiative, and drive projects forward with minimal supervision.
• Bilingual in English and Spanish.
• Experience in the development and maintenance of databases and online information systems and familiarity with web-based applications and design.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $25.00 – $27.73 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.