The University Scheduler provides high-level calendar and event coordination across Pepperdine’s schools and operations departments. Under the general supervision of the Executive Director of Business Services Administration and the Chief Operating Officer’s division, this position serves as a centralized authority for campus space reservations and scheduling governance. The University Scheduler plays a critical role in stewarding institutional space, ensuring alignment with University policies, and overseeing space allocation and prioritization.

This role is especially integral to the scheduling and operational success of the Mountain at Mullin Park, including the arena and surrounding conference rooms and reservable spaces. Additionally, the University Scheduler will work closely with Planning, Operations, and Construction to manage administrative tasks such as working with the University scheduling platform, 25Live, tracking and assisting with event details, identifying and resolving scheduling conflicts, and providing high-level reporting on university activity. This individual will foster collaboration across various internal departments, including the President's office, Pepperdine Athletics, University Events, all six Pepperdine schools, and external entities to appropriately reserve space throughout Pepperdine’s campus and ensure all events are well-coordinated, compliant, and aligned with institutional priorities.

The University Scheduler is responsible for reviewing, evaluating, and adjudicating competing space requests, interpreting and applying University space governance policies. As a member of the Chief Operating Officer’s (COO) division, the role supports the entire COO division and helps meet department goals and priorities through collaboration, initiative, and follow-through. This position ensures a seamless and professional environment conducive to world-class service and high achievement.

Duties

• Campus Scheduling & Space Governance:
  • Act as the primary calendaring coordinator for University stakeholders, providing centralized and high-level oversight and reporting.
  • Review, evaluate, and approve reservations for the Mountain at Mullin Park in accordance with the space governance policy, including all athletics and arena events. Determine prioritization of requests between competing stakeholders, and make allocation decisions based on institutional priorities and policy guidelines. 
• 25Live Platform Support:
  • Contribute to the 25Live scheduling platform support for applicable University spaces by providing space utilization reports, managing exported data with various end users, auditing and refreshing data input, providing guidance and training to campus users, and supporting the 25Live Administrator. 
• Event Logistics & Support:
  • Support campus logistics by monitoring planning processes to ensure compliance with University standards, facilitating event resource bookings, and enforcing and implementing regulatory requirements.
  • Track event checklists to ensure procedures involving internal stakeholders (Campus Logistics, Department of Public Safety, Fire Life Safety, Department of Facilities Services, Moving and Warehouse Services) and external entities (LA County Fire and LA County Building and Safety) are followed and completed in a timely manner.
  • Evaluate event readiness and confirm all required conditions are met prior to final approval of space reservations, including coordinating across stakeholders to ensure successful execution of events. 
• Perform other duties as assigned.
• Uphold the University mission through all work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree in communications, business, marketing, or a related field, and a minimum of 3 years of relevant experience in office operations, administration, or management.
• Demonstrated experience managing multiple calendars and schedules.
• Ability to work effectively with individuals from different backgrounds.
• Commitment to the highest ethical standards, with personal and professional character and integrity.
• Collaborative approach to work with a demonstrated ability to build relationships with a variety of personalities and work styles.
• Exceptional organization, planning, and time management skills.
• Passionate commitment to Pepperdine University and its mission, vision, values, and goals.
• Superior attention to detail.
• Excellent oral and written communication skills.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to manage competing priorities and meet deadlines with responsiveness and sound judgment.
• Ability to quickly learn new processes and procedures and adapt to frequent changes.
• Ability to work both independently and as part of a team.
• Ability to take a creative and solutions-oriented approach to interpersonal and technological problem-solving.
• Ability to interpret and dissect data into easily digestible reports at a proficient level.
• Exceptional aptitude for customer service.
• High levels of initiative, commitment to excellence, and a proactive approach to work.
• Joyful and optimistic demeanor.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google suite.
• General office familiarity with printers, scanners, copiers, phone systems, fax machines, etc.

Preferred:

• 5 years of relevant experience in office operations, administration, or management.
• Experience with scheduling software platforms (25Live experience is strongly preferred).

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $29.80 - $32.69 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.