Communication and Office Assistant

Job no: 509161
Position type: UW Student Jobs
Location: Partially Remote
Division/Equivalent: College of Letters & Science
School/Unit: German, Nordic & Slavic
Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Department and Office Assistants

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Department Overview:

 The Department of German, Nordic, and Slavic+ teaches more than a dozen languages, and our courses and programs explore cultures and literature from across the globe.

This is a student hourly position, and will mainly report to the Media Designer for the Department of German, Nordic, and Slavic+.

Anticipated Start Date:

 September 1st 2025

Anticipated End Date (If Applicable):

 May 8th 2026

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 10 Maximum: 10

Schedule:

 A set weekly schedule, to be determined based on student's availability and departmental needs. Shift lengths of at least 2 hours are preferred. Overall schedule is negotiable but common hour distributions would be two 4-hour shifts and one 2-hour shift a week, or two 3-hour shifts and one 4-hour shift a week.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 

Number of Positions:

 1

Qualifications:

 Candidates need to possess strong attention to detail, comfort with technology, and customer service and communication skills. Prior work experience in an office setting is a plus, but not required.

Applicants must be currently enrolled undergraduate students. GNS+ majors preferred but all undergraduate students that meet other qualifications are welcome to apply.

This position is directly supervised by the GNS+ Media Designer, and a good attitude with a mind for teamwork and cooperation is essential, as well as the ability to work independently with effective time management. Organizational skills and the ability to prioritize tasks are both important for this role.

Knowledge, Skills & Abilities:

Preference for a student with an interest in graphic design, communications, marketing, or media studies. Coursework in these areas is not required.

Familiarity with design, editing, and layout software, such as the Adobe Creative Suite (including InDesign, Photoshop, and Illustrator).

Experience with various social media platforms such as Instagram, Facebook, Twitter/X, and YouTube, as well as the ability to monitor current social media trends.

Familiarity with WordPress, or a willingness to learn.

Ability to work within brand and department guidelines for messaging, tone, and design.

Position Summary/Job Duties:

An enthusiastic undergraduate student hourly sought to support the Media Designer and the rest of the administrative staff. This position will be split between media and administrative duties for the department as needed. It is expected that roughly 75% of the time will be spent on media duties, with the remaining 25% on administrative duties.

Media Duties:
Design, lay out, and format materials in Adobe InDesign, Photoshop, and Illustrator.

Collaborate with the Media Designer to develop creative written and visual content for social media and the website, pitch and plan new creative content ideas, and manage social media content.

Provide backup support to the Media Designer as needed.

Administrative Duties:
Mail Sorting

Photocopying/Scanning

Hanging up posters in highly trafficked parts of campus.

Running errands for department staff and faculty.

Other on-site duties as needed.

Physical Demands:

Ability to lift and carry small to medium-sized boxes, up to 20lbs.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Daylight Time
Application close: Central Daylight Time

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