Position, Department: JCAE Data Specialist, Workforce Development & Continuing Education
Type of Position: Full-time Temporary Hourly, Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week
Pay Range: $17.82-$22.80 and determined based on relevant years of work experience.
Benefits Category: Full-time Benefits
Position Summary: The JCAE Data Specialist is a key operational leader responsible for the management, analysis, and integrity of critical program data for Johnson County Adult Education (JCAE), part of Johnson County Community College (JCCC). This position plays an essential role in ensuring compliance with state reporting requirements, supporting strategic planning, and guiding program improvement through data-driven insights.
This role oversees all aspects of data systems used in adult education, including the statewide database, and collaborates with internal stakeholders and external partners to maintain accurate, timely, and meaningful reporting. The JCAE Data Specialist supervises two part-time staff who support front desk reception and data entry functions, ensuring high standards in customer service and information handling.
This position requires strong analytical thinking, independent judgment, leadership, and advanced data management skills to support the department’s mission and meet the accountability standards of the Kansas Board of Regents (KBOR) and JCCC.
This position is a 40- hour-per-week full-time temporary position at JCCC.
Required Qualifications:
- Associate's degree and 6+ years of progressively responsible experience in data management, analysis, or a related field.
- Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook), including advanced Excel functions.
- Experience working with relational databases and reporting tools; familiarity with our data systems (AESIS, LACES, XenDirect, DRC Portal) or similar education data systems preferred.
- Leadership or supervisory experience, with the ability to train and support team members.
- Strong attention to detail, time management, and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Clear and professional communication skills across written, verbal, and digital platforms.
- Strong organizational and multitasking abilities.
Preferred Qualifications:
- Exceptional analytical skills with the ability to interpret and communicate complex data sets to inform decision-making.
- Skilled in developing and modifying queries, dashboards, and reports tailored to diverse stakeholder needs.
To be considered for this position we will require an application and resume.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Maintain and oversee complex data systems to ensure accurate and timely student data management.
- Enter, track, and report on enrollment and outcome data for over 1,800 students annually.
- Ensure compliance with Kansas Board of Regents (KBOR) and JCCC data standards.
- Analyze program and student data to support planning, improvement, and reporting.
- Conduct data-driven evaluations to identify trends and inform program development.
- Prepare data for grant reporting, state compliance, and strategic decision-making.
- Provide data analysis for grant applications, program trends and student needs.
- Design, develop, and deliver customized reports and data queries for internal and external stakeholders.
- Utilize state and college databases and other platforms to create targeted and ad hoc reports.
- Translate data findings into clear, actionable insights for non-technical audiences.
- Ensure data integrity and continuous improvement in data practices across the program.
- Conduct routine data audits and resolve discrepancies.
- Collaborate with staff and partners to enhance accuracy and consistency.
- Supervise, train, and support part-time JCAE staff responsible for front desk reception and data entry.
- Provide guidance, performance feedback, and ensure adherence to data protocols.
- Foster a professional and service-oriented environment for staff and visitors.
- Serve as the primary point of contact for data systems, technical inquiries, and reporting schedules.
- Answer internal and external questions regarding data processes and timelines.
- Maintain up-to-date knowledge of database systems and state reporting requirements.
- Attend KBOR state-wide and JCCC meetings and trainings, as JCAE representative.
- Support program operations, events, and third-party billing through effective data coordination
- Support and participate in JCAE onboarding sessions in August and January.
- Compile and validate data needed for billing and partner reporting.
- Assist with program events such as GED graduation and staff development activities.
- Attend all Extended Leadership meetings, in-services and departmental meetings.
- Contribute to the continuous refinement of program processes, electronic and paper forms and reporting tools.
- Participate in the development and annual review of department procedures, documentation in ordinance with KBOR and JCCC guidance.
- Recommend improvements to forms and processes for greater efficiency and usability.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
