Position, Department: Transcript Assistant, Student Success & Engagement
Type of Position: Part-time Regular, Non-Exempt
Work Schedule, Hours per week: Monday-Thursday, 12:00 to 6:00 PM; Friday 12:00 to 5:00 PM, 25 hours per week
Pay Range: $15.00-$16.43 and determined based on relevant years of work experience.
Benefits Category: Part-time Benefits
Position Summary: Manage and process the electronic inbound transcripts accounts and determine accreditation of incoming transcripts.
Required Qualifications: Requires a High School Diploma
To be considered for this position we will require an application, resume, and cover letter. (In your cover letter, answer this question: "What make you most interested in this data processing position?"
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Receive college and high school transcripts for articulation and process by entering the cumulative Grade Point Average (GPA), Math placement scores, and American College Test (ACT) in the Banner student records information system.
- Interpret and apply the principles of the Family Educational Rights & Privacy Act (FERPA) to all student records for communication and verification of information.
- Correspond with students regarding enrollment status, admission decisions, transcript questions, and general college information in person, by email, and over the phone in an accurate and timely fashion.
- Process incoming mail and mark documents as received and scan materials after review.
- Maintain the standard record retention process for transcripts received prior to receipt of student’s admissions application and periodically review unmatched transcript files for recent applicants.
- Examine, enter, verify, and update complex sensitive academic records and applicants' credentials accurately into Banner.
- Maintain understanding and ability to expound on the college mission statement, general college policies and procedures, academic programs, admissions requirements, and student life related opportunities.
- Perform significant data entry to accept and monitor submitted applications and review applications to make informed decisions on admission status, residency, transcript, and assessment requirements based on state and college admission policies.
- Track and maintain daily and weekly total of new transcripts received.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.
