Position, Department: Director, Bursar Operations, Operations
Type of Position: Full-time Salaried, Exempt
Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week
Pay Range: $71,500 - $94,000 and determined based on relevant years of work experience.
Opportunity for hybrid schedule: Yes
Benefits Category: Full-time Benefits
Position Summary: Responsible for the leadership and strategic direction of the Bursar’s Office of Johnson County Community College (JCCC). Responsibilities include directing all activities related to the Accounts Receivable and Student Financial Services functions, including billing, cashiering, collections, e-commerce, payment processing, refunding, tax reporting, and the campus card system.
Required Qualifications:
- Second-level manager.
- Manages the activities of first-level managers and/or supervisors.
- Responsible for hiring, firing, performance appraisals, and pay reviews.
- Broad knowledge of the field with proven leadership skills.
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Provide leadership, direction, and training to staff in day-to-day operations. Implement disciplinary actions as needed. Coach team members through issues or escalations. Develop training and provide advisement regarding Bursar office-related matters. Provide guidance and interpretation regarding relevant regulations and internal policies.
- Measure and evaluate the performance of team members across the department. Establish clearly defined goals, objectives, responsibilities, competencies, and development plans for each employee. Lead in a way that continuously promotes collaboration, efficiency, and effectiveness.
- Direct the day-to-day operations and all activities of the Bursar Office, including strategic planning, evaluating operations, and developing standards and workflows. Administer the student account system and payment processing functions. Implement effective strategies for student account reconciliation and resolution of discrepancies.
- Ensure proper recording of revenues and the accuracy of financial information, including:
- building and maintaining detailed codes to ensure proper accounting in the financial system,
- building and maintaining tuition and fee assessment rules to ensure tuition rates are assessed accurately and recorded in the general ledger, and
- preparing and adjusting journal entries.
- Review reconciliations performed by Bursar staff. Prepare fiscal year-end journal entries and audit schedules, including:
- calculation of deferred tuition,
- accrual of billings,
- tuition discounting,
- calculation of allowance for doubtful accounts,
- bad debt expense,
- and reconciliation of tuition revenue.
- Implement procedures and processes to ensure compliance with college financial policies and local, state, and federal regulations. Develop internal control systems for cash handling, deposit processing, billing, collecting, and student financial information.
- Advise and collaborate with departments in matters related to payment processing, deposit processing, student account administration, and billing. Communicate relevant information to ensure effective operations and student support. Work with internal and external stakeholders to ensure compliance and safeguard assets.
- Develop and manage the department’s budget, including maintaining equipment and assets and budgeting for replacement equipment appropriately. Seek ways to maximize the cost-effective use of departmental resources.
- Assist the Chief Financial Officer with the management of the financial operations of JCCC and the development of goals and objectives for the division. Conduct strategic planning and develop and implement policies, procedures, and guidelines, maintaining best practices in all actions.
- Maintain a high level of expertise in JCCC policies and procedures and applicable federal and state regulations relating to Bursar operations and related activities. Stay informed about changes in regulations and implement necessary adjustments to policies and procedures.
- Foster a customer-centric culture within the Bursar's office, ensuring a positive and responsive experience for students, parents, and other stakeholders.
- Provide financial data and analysis to leaders across JCCC to support institutional decision-making.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
