| Position Title: |
Associate Registrar |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
61200 - Registrar
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| Advertised Salary: |
PG 11 $60,892 |
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Benefits:
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Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Admin / Admin Temp Benefit Plans
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| FLSA: |
Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
N/A |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
Under the Registrar's general direction or that of their designee, coordinate the administrative duties and responsibilities of the Registrar’s Office and directly supervise clerical staff and related duties.
The Associate Registrar will review and provide guidance on curriculum proposals and implement approved curriculum in Banner.
Offers are determined based on a review of the candidate's qualifications, including education, training, experience, and internal pay equity considerations.
Placement within the range will generally be based on the following factors:
Entry-Range: Candidates who meet the minimum qualifications and core requirements of the position.
Mid-Range: Candidates with three or more years of directly related professional experience and demonstrate proficiency in the key responsibilities of the role.
Final compensation will be determined based on the candidate's overall qualifications, experience, and alignment with the University's compensation philosophy in consultation with Human Resources.
The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The University will not assist with any F-1 EADs, OPT, H-1B, or similar employment sponsorship. |
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| Position Type: |
Staff |
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| Required Education: |
Bachelor Degree from an accredited college or University. |
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| Required Work Experience: |
Two years of work experience in an office setting where data organization, accuracy, and attention to detail are important. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Moving
- Sitting
- Repetitive movement
- Standing
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| Additional Education/Experiences to be Considered: |
Master’s Degree from an accredited college or University.
Professional work experience in higher education, preferably within enrollment services or academic affairs.
Understanding of and experience with student information system software such as Banner. |
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| Essential Duties/Responsibilities: |
Supervise, coordinate, train, discipline, and evaluate Registrar's Office staff and provide backup support when necessary.
Advise staff, update office procedures, and create documentation to ensure consistent, equitable processing.
Provide training and Banner support to the campus community.
Manage Registrar Office-related processes such as graduation, total withdrawals, schedule adjustments, transcripts, verification, etc. Evaluate current practices and procedures to identify efficiencies and support special projects.
Create and maintain documentation outlining pertinent information and processing instructions.
Oversee International Baccalaureate, Advanced Placement, Articulated Credit, and CLEP credit entry and record retention processes.
Create, test, implement, and troubleshoot technical processes pertaining to the Banner system, Banner workflows, and office website maintenance. Collaborate with programmers to develop necessary reports and improve campus-wide processes.
Collaborate with Academic Affairs to review and implement curriculum.
Serve as a Registrar’s Office representative on various committees.
Maintain an in-depth knowledge of applicable university, state, and federal policies and compliance regulations.
Serve as a liaison to faculty, staff, students, other offices, and off-campus constituents.
Collaborate with campus partners, course building requests, ensure compliance with the matrix, and develop and maintain course scheduling training materials.
Coordinate record restoration, curriculum implementation, schedule building, and other Banner functions.
Oversee special projects for Registrar Office systems, processes, and policies.
Review curriculum & consult with University Curriculum Committees to facilitate proper implementation across Banner, catalog, and assessment software.
Train appropriate campus personnel in Banner Student, faculty & advisor self-serve, action item processing, Banner Workflow, and various registration and course scheduling functions.
Carries out responsibilities in accordance with university policies and applicable laws.
Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws.
Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
Support, promote, and develop university student enrollment and retention initiatives.
Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
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| Skills and Abilities: |
Work independently and within a team to accomplish related processes and functions.
Serve as an accessible leader able to assist with a variety of tasks and assignments.
Quickly adapt to varying work/task assignments within the workplace.
Understand and investigate issues relating to federal, state, and NCAA regulations.
Interact with highly sensitive information tactfully and courteously.
Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
Unofficial Transcript 2 |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of a Bachelor's degree from an accredited college or University.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. An official transcript is required upon hire.
Unofficial Transcript 2 (OPTIONAL): Applicants who have attained a Master’s Degree from an accredited college or University must attach a copy of an unofficial transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. An official transcript is required upon hire. |
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Initial Application Review Date:
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November 30, 2026 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Equal Opportunity employer, is committed to cultivating an environment of belonging that values, respects, supports, and celebrates individual similarities and differences within its community, allowing students, faculty, and staff to thrive authentically. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU. |
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