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Who we are
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Why OSAT? Technology translation is a key component of the RPI Forward strategic plan. (Translation | Martin A. Schmidt '81, Ph.D.)
By bridging the gap between research and development, The Office of Strategic Alliances and Translation (OSAT) draws from RPI’s creativity and diversity to optimize return-on-investment for all parties while making a lasting societal impact. Learn more at Office of Strategic Alliances and Translation | Rensselaer Polytechnic Institute
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Job Summary
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The OSAT Project Administrator will serve as a central operations lead across RPI Ventures, supporting integrated activities spanning intellectual property (IP), entrepreneurship programming, technology transactions, and early-stage venture support, utilizing strong organizational skills and the ability to manage a broad, dynamic portfolio of programs and tasks. The Project Administrator will work closely with RPI Ventures leadership and staff to ensure efficient execution of events, communications, administrative workflows, and stakeholder engagement.
Duties include:
Plan and execute innovation and entrepreneurship events, including business plan competitions, investor pitch sessions, startup showcases, and IP workshops; Coordinate event logistics including scheduling, venue, catering, setup, registration, and on-site support; and Track participation and outcomes to inform planning and reporting.
Support invention disclosure intake and processing, manage patent filing workflows, and maintain accurate IP records in Inteum; Liaise with inventors, faculty, and external patent counsel to ensure timely submission and communication; and Assist in tracking deadlines, signatures, and document flow related to IP and translational funding programs.
Draft and distribute internal and external communications, including newsletters, announcements, and event materials; Maintain and update the RPI Ventures website and social media in coordination with Institute Communications; and Serve as a point of contact for inquiries from students, faculty, alumni, and partners.
Maintain contact and program records across platforms (e.g., Salesforce, Google Workspace, Inteum, Excel); Generate reports on program metrics, event participation and stakeholder engagement; and Support database integrity and continuous process improvement.
Provide high-level administrative support to the AVP and RPI Ventures team, including travel arrangements, purchasing, reimbursements, and general office coordination; and Assist in the administration of translational funding programs and startup internships.
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Minimum Qualifications
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Must be a current employee at RPI and meet the following criteria:
- Bachelor's Degree in relevant field
- 3 or more years in program administration, event coordination, or project management, or any title providing you with exposure to the duties of the position listed in the job summary
- Relevant combinations of education, training and experience may be considered.
Internal candidates must have been in their current positions for at least 6 months, with a most recent evaluation rating of successful or better.
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Preferred Qualifications
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- Familiarity with intellectual property administration and/or entrepreneurship support
- Professional experience in higher education
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Minimum Knowledge, Skills, and Abilities
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- Strong organizational and multitasking skills with a demonstrated ability to manage complex workflows
- Excellent written and verbal communication skills
- Proficiency with CRM systems, spreadsheets, and digital collaboration platforms
- Strong interpersonal skills and the ability to work effectively with a wide range of constituencies
- Ability to work effectively under pressure and meet established goals and objectives
- Ability to develop, plan, and implement short- and long-range goals
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Shift
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Business Hours: Monday - Friday
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Travel
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Local travel between campus locations only |
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Driving
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Incidental driving possible, but not required
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Starting Salary/Rate
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Expected hiring range: $62,000 - $75,000
Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.
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Application instructions
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Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.
If you need assistance with the online application process, please contact careers@rpi.edu.
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| Job Posted Date |
Applications will be accepted until the position is filled.
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Total Compensation and Benefits Information
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Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).
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Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer’s work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.
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