Staff Careers

The University of Alabama in Huntsville’s Graduate School and Office of International Services seeks a detail-oriented, motivated, and energetic person to work in an exciting, fast-paced setting. The Staff Assistant will provide professional and friendly front-facing, day-to-day administrative support while working closely with faculty, staff, and students in a team environment.

Duties/Responsibilities
ADMINISTRATIVE:
• Represent unit as first point-of-contact and provide reception duties, including answering phones, greeting visitors, monitoring/responding to various email accounts
• Answer general student questions for both international and graduate school populations
• Provide basic inquiries to determine routing of visitors, phone calls, emails, and general questions to appropriate staff
• Assist International Services with obtaining documentation in preparation for arrival of students
• Independently compose various forms of correspondence
• Provide administrative support as needed, including reserving conference rooms, and assisting with scheduling and preparation for various meetings
• Assist with travel paperwork
• Maintain ongoing inventory of office equipment
• Coordinate with staff in placing orders for office supplies
• Maintain filing system for front office
• Maintain function of copy machine, placing service calls as needed
• Placing service calls for housekeeping and facilities maintenance as needed

SOCIAL MEDIA & EVENTS:
• Advertise and promote the unit’s student events utilizing various social media/marketing channels to maximize staff, faculty, and student participation and attendance
• Assist with digital fliers, advertisements, announcements, newsletters, and photography for the unit
• Assist with online admissions recruiting meetings and Lunch-and-Learn recruiting events
• Assist, as needed, with other events hosted by the unit

• High school education or equivalent
• 1-3 years of full-time verifiable customer service or administrative work experience
• Must have excellent written and verbal communication skills
• Professional knowledge of Microsoft Office and Google suites
• Willingness to work collaboratively with multiple team members
• Ability to work occasional evenings during events
• Must be a U.S. citizen or U.S. permanent resident

• Bachelor's degree
• Knowledge of Banner, Banner Xtender, Zoom, Joomla, Canva, Adobe Acrobat
• Experience with social media and smart phone photography

$35,000 - $37,000