Human Resources

Summary

Michigan Technological University is seeking an Administrative Aide for our Mechanical Aerospace Engineering department. They will be providing excellent service to a wide variety of customers including staff, faculty, students, and the public. This position requires the ability to work independently, with accuracy and attention to detail while meeting deadlines in a demanding environment.

Responsibilities and Essential Duties

1. Greet and assist customers in a friendly and courteous manner; respond to routine questions and provide information on established departmental programs and services.
2. Provide administrative support with financial transactions including check requests, reallocations, purchase requisitions, use charges, deposits, and petty cash; and maintain required documentation and records.
3. Process undergraduate student payroll and EPAFs.
4. Process department payroll and manual timesheets as needed.
5. Maintain Senior Design team files, member and project index lists.
6. Responsible for monitoring office equipment, read meters, bill charges, and annual service contracts. 7. Responsible for the authorization and processing of key requests annually for laboratories and offices for faculty, staff and students.
8. Responsible for maintaining office supply inventory.
9. Process all telephone installations and changes for the department.
10. Provide administrative support with Concur travel and purchasing card expense reports.
11. Provide administrative support for Admin team members as needed.
12. Provide administrative support for weekly department meetings.
13. Utilize Banner, Banweb, WebFocus, Concur, ASPIRE, Digital Measures and Perceptive Content to access and monitor department information.
14. Serve as a permanent staff member of the Department Social Committee, contributing to the planning and execution of departmental events and fostering a collaborative and engaging work environment.
15. Manage departmental conference room scheduling and calendars.
16. Receive and route telephone calls when necessary.
17. Evening closing of the department offices, lounge, and conference rooms.
18. Other duties as assigned.
19. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
20. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

• High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities are acquired.

Required Experience

• Four years of experience in secretarial and administrative, or customer service or a combination of experience.
• Four years of experience using personal computers and basic software packages including word processing, spreadsheet, and database software.
• Experience using advanced features of word processing applications such as utilizing columns or tables, mail merge, and sorting.

Desirable Education and/or Experience

• Experience using advanced features of data base/spreadsheet applications such as creating macros, using range names, or using the file extract/combine feature.
• Experience using Banner, Web Focus, Concur, Perceptive Content, Digital Measures and Aspire.

Required Knowledge, Skills, and/or Abilities

• Excellent customer service, interpersonal, and written/oral communication skills.
• Demonstrated ability to independently organize and prioritize multiple work assignments.
• Demonstrated ability to work independently and take the initiative to solve problems.
• Demonstrated ability to handle simultaneous requests with accuracy and attention to detail.
• Demonstrated ability to work effectively under conditions with frequent and multiple interruptions.
• Demonstrated ability to effectively adapt to change.
• Demonstrated ability to use judgment when dealing with confidential information.
• Demonstrated ability to work as a team.
• Demonstrated knowledge of proper grammar, spelling and punctuation.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated commitment to working effectively with individuals from a wide variety of backgrounds and viewpoints.

Work Environment and/or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

1

FLSA Status

Non-Exempt

Appointment Term

12 months

Shift

-

Pay Rate/Salary

Contractual. External candidates will receive the minimum amount $18.58 hr

Title of Position Supervisor

Manager, Accounts and Finance

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

UAW Posting - 07/31/2026 - 08/06/2026
External Applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.