ISU Foundation Accounting Student Employee
Work type: On Campus
Location: Normal, Illinois
Title: ISU Foundation Accounting Student Employee
Division Name: University Advancement
Department: Foundation Administrative
Job Summary
Serves as Accounting help for the accounting function of the ISU Foundation. Requires an individual with exceptionally strong organizational skills, an analytical mind, and very detail oriented. Basic accounting skills are required as is the ability to handle a high volume of work and to adjust to changing workloads during peak periods. Basic knowledge of computer spreadsheets and databases and the personal commitment to gain working knowledge in foundation accounting operations is critical.
Duties include:
1. Assist in the daily processing of foundation vouchers, verifying information and required documentation. Make sure the supporting document is complete and accurate.
2. Verify the vendor information and add vendors to the accounting system. Maintain vendor list and ensure any list updates (changing vendor data, and deleting old vendors) are correctly recorded.
3. Update foundation fund data or fiscal agent data on the general ledger.
4. Assist in the bank reconciliations and help investigate and resolve issues found in bank reconciliation.
5. Process adjustments or journal entries when needed. Assist in generating various financial data reports and supporting audit reports.
6. Assist in creating and documenting all internal controls and accounting procedures. Uploading or scanning any accounting document to the system if needed.
7. Assist in reconciling financial information among accounting systems.
8. Perform other duties as assigned.
Pay Rate
$16.00 per hour
Required Qualifications
Major in accounting or related areas.
Work Hours
Between the hours of 8:00am - 5:00pm
Proposed Starting Date
ASAP
Required Applicant Documents
Resume, Transcript
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Contact Information for Applicants
Dongmei Li
dli2@ilstu.edu
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.
Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.