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Title: Facilities Project Coordinator
Division Name: Finance and Planning
Department: Building Maintenance

Job Summary

The purpose of this position is to assist with providing accurate estimates of maintenance projects and/or budget oversight of maintenance projects based upon industry, regional, local, and University standards. Position is responsible for inventory and assessment of building components in select buildings throughout campus.

The purpose of this position is to support Facilities Management by providing project coordination, documentation, and cost tracking assistance for maintenance and minor capital projects. This role supports project planning and execution by compiling field observations, inventory data, and cost information in accordance with industry, regional, local, and University standards.
This position is intended to provide project coordination experience in support of Facilities maintenance and minor capital projects, while doing smaller project management jobs with growth potential toward higher-level project management roles.

Additional Information

University Benefit Highlights:

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$25.14 - $32.69 per hour

Required Qualifications

1. Any one or combination totaling three (3) years (36 months) from the following categories:

A. work experience in construction management, building project management or a closely related field.
B. college coursework in construction management, engineering, architecture, or a closely related discipline, as measured by the following conversion table or its proportional equivalent:
-Associate Degree (60 semester hours) equals one (1) year (12 months)
-90-semester hours equals two (2) years (24 months)
-Bachelor’s Degree or higher (120 semester hours) equals three (3) years (36 months)

2. One (1) year (12 months) of building construction management and/or building project management experience.

3. Valid driver's license.

Preferred Qualifications

1. Experience with maintenance and construction in an institutional setting.
2. Knowledge of the design, construction, and maintenance of building systems.
3. Experience with area contractors and suppliers.
4. Demonstrated ability to effectively manage multiple complex tasks simultaneously with sufficient detail and accuracy.
5. Demonstrated ability to effectively work with a wide variety of University personnel, including faculty, staff, students, consultants, and constituent groups.
6. Demonstrated ability to communicate both orally and in writing and to prepare reports in a timely manner.
7. Computer proficiency in AutoCAD/AutoCAD LT,Microsoft office suite, including Project, Word and Excel and ability to learn new programs quickly.
8. Ability to work independently and be part of a collaborative team.

Work Hours

Monday - Friday; 7:00 a.m. - 3:30 p.m.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Ability to gain access to roofs, tunnels, trenches, hoist ways, and crawlspaces by means of crawling and climbing ladders and stairs.
2. Ability to distinguish colored schematics, wiring, and pipes.
3. Move about in various locations across campus as needed to complete day-to-day work.
4. Effectively communicate on a daily basis.
5. Required to have close visual acuity to perform activities such as analyzing data and figures and visual inspection involving small objects.
6. Required to have visual acuity to make general observations of facilities or structures.

Proposed Starting Date

March 2026

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

If you are using college or university coursework to qualify for this position, then college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be emailed, faxed, or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.