• Full Time, 35 hours per week
• Ongoing role
• Location: Willing to consider candidates across all NSW locations. Preference will be given to candidates based regionally, with a focus on Queanbeyan, Armidale, Dubbo and Coffs Harbour
• Clerk Grade 5/6 role – Salary starting from $99,938.00 pa plus super and leave loading

Ongoing employees affected by change management plans will be given priority consideration for at grade positions.

Diversity, equity and inclusion are central to the Department of Primary Industries and Regional Development. We are committed to fostering a workplace where everyone has the opportunity to thrive, reflecting the rich diversity of the communities we serve. We actively encourage individuals of all backgrounds – including but not limited to; gender, age, ethnicity, race, cultural heritage, disability, religion and sexual orientation to submit an application. We strive to ensure that every stage of the recruitment process and overall employee experience is accessible, welcoming and free from barriers.

About the Role

The Assets, Grants and Lending branch of Enabling Services is looking for an Executive Support Officer to join the team.

As the Executive Assistant, you will play a pivotal role in enabling the Executive Director to lead effectively by providing confidential, high-level executive support and ensuring smooth day-to-day operations. This role is central to ensuring efficiency, organisation, and effective stakeholder engagement across the division.

In this role, you will:

• Provide high-level executive support, including preparing quality correspondence, reports, and presentations.
• Manage complex schedules, prioritise urgent matters, and ensure smooth day-to-day operations.
• Coordinate travel, meetings, financial tasks, and records management.
• Act as a professional liaison for stakeholders, handling sensitive enquiries with discretion.
• Support cross-divisional projects and implement efficient administrative systems.
• Deliver secretariat support for key meetings, including minute-taking and action tracking.

About You

You are a seasoned Executive Assistant with a proven track record of supporting senior leaders in complex organisations. You are proactive, adaptable, and thrive under pressure. Your communication and interpersonal skills enable you to build effective relationships and maintain confidentiality with professionalism.

Essential Skills and Experience:

• Demonstrated experience in a high-level executive support role
• Outstanding organisational and time management skills
• Excellent written and verbal communication
• High level of discretion and judgement
• Strong stakeholder engagement and problem-solving abilities
• Advanced MS Office skills and a tech-savvy approach to systems and workflows

Applying is easy!
Submit your current Resume/CV and a Cover Letter (max. 2 pages) outlining your relevant skills and experience, and why you’re our ideal candidate.

If you’d like to know more about the role, please click here to view the role description.

For a confidential discussion about this opportunity, please contact Darren Budworth on 0409 604 244 or via darren.budworth@dpird.nsw.gov.au.

Applications close: Sunday 10 August 2025 at 11:55pm AEST

If you require adjustments in completing your application, interviewing, completing any pre- employment testing, require information in an alternative format, or otherwise participating in the recruitment process, please let us know so we can assist. Send an email to talent.advisory@dpird.nsw.gov.au or contact the hiring manager listed above for a confidential discussion.

What to expect next

Once you submit your application, you’ll receive an email confirmation. After the advertisement closes, all applications will be reviewed by the hiring manager and selection panel. If shortlisted, you may be invited to an interview—this could be in person, over the phone, or via video. You may also be asked to complete role-related tasks, such as a written assessment, skills test, or psychometric assessment. Reference checks will be conducted for candidates progressing to the final stages.

The successful applicant may also be required to undergo a police check, health assessment, and other relevant checks as part of the recruitment process.

This is an internal EOI opportunity. To be considered for an ongoing appointment applicants must be ongoing at either an equivalent or higher grade than this advertised vacancy (Clerk Grade 5/6) OR on a current and valid talent pool at this grade or higher. Alternatively, if you do not meet the requirement for an ongoing appointment, you may only be considered for a temporary appointment of up to 12 months.