Ongoing employees affected by change management plans will be given priority consideration for at grade positions.

• Full Time, 35 hours per week
• Ongoing role
• Orange or Bathurst, NSW
• Clerk Grade 7/8 – Salary staring from $113,574.00 + super and leave loading

Diversity, equity and inclusion are central to the Department of Primary Industries and Regional Development. We are committed to fostering a workplace where everyone has the opportunity to thrive, reflecting the rich diversity of the communities we serve. We actively encourage individuals of all backgrounds – including but not limited to; gender, age, ethnicity, race, cultural heritage, disability, religion and sexual orientation to submit an application. We strive to ensure that every stage of the recruitment process and overall employee experience is accessible, welcoming and free from barriers.

This is an internal EOI opportunity, open to DPIRD and LLS staff only.

About the Role

The Agriculture and Biosecurity Group plays a vital role in shaping the future of agriculture and protecting NSW’s biosecurity. Comprising five key divisions - Agriculture, Biosecurity and Food Safety, Climate and Natural Resources, Research Assurance, and Strategy and Regulatory Policy - the group supports resilient, innovative, and sustainable industries across the state.

As the Executive Assistant to the Executive Director Agriculture, you will provide high-level executive, secretarial, and administrative support to a Senior Executive within the Agriculture and Biosecurity Group. This role requires a proactive, highly organised professional who can confidently manage competing priorities and confidential information across a fast-paced and complex environment.

Your key responsibilities will include:

• Acting as the first point of contact for the Senior Executive, assessing and prioritising requests while exercising sound judgment and maintaining strict confidentiality.
• Managing the Executive’s calendar, correspondence, travel arrangements, and meetings to ensure efficient day-to-day operations.
• Preparing and coordinating high-level communication such as briefing notes, submissions, and reports.
• Researching and collating information to support informed decision-making on complex operational and policy matters.
• Monitoring and improving administrative systems and processes to support operational effectiveness.
• Providing guidance to clerical staff and coordinating seamless secretariat support for committees, working groups, and key meetings.
• Processing routine financial transactions and purchasing in accordance with agency guidelines.

About You

You are a detail-oriented, highly professional Executive Assistant who thrives in a fast-paced environment. You bring a strong sense of initiative, sound judgement, and excellent organisational skills to everything you do.

To succeed in this role, you will have:

• Demonstrated experience supporting senior executives with a focus on confidentiality, prioritisation, and time management.
• Excellent written and verbal communication skills, with the ability to prepare, review, and coordinate high-quality documentation.
• Strong stakeholder engagement and interpersonal skills, with the ability to build effective working relationships across all levels.
• High-level proficiency in managing calendars, travel arrangements, records, and complex meeting coordination.
• A proactive and solutions-focused mindset, always looking for ways to improve systems and administrative processes.
• Confidence in managing financial processes and purchasing functions in line with established procedures.
• A collaborative approach, with the ability to provide leadership and support to administrative teams when required.

Applying is easy!
Submit your current Resume/CV and a Cover Letter (max. 2 pages) outlining your relevant skills and experience, and why you’re our ideal candidate.

If you’d like to know more about the role, please click here to view the  Role Description

For a confidential discussion about this opportunity, please contact Lucy Weeding via 0409 505 588 or lucy.weeding@dpird.nsw.gov.au 

Applications close: Sunday 7^th September 2025 at 11:55pm AEST

If you require adjustments in completing your application, interviewing, completing any pre- employment testing, require information in an alternative format, or otherwise participating in the recruitment process, please let us know so we can assist. Send an email to talent.advisory@dpird.nsw.gov.au or contact the hiring manager listed above for a confidential discussion.

What to expect next

Once you submit your application, you’ll receive an email confirmation. After the advertisement closes, all applications will be reviewed by the hiring manager and selection panel. If shortlisted, you may be invited to an interview—this could be in person, over the phone, or via video. You may also be asked to complete role-related tasks, such as a written assessment, skills test, or psychometric assessment. Reference checks will be conducted for candidates progressing to the final stages.

The successful applicant may also be required to undergo a police check, health assessment, and other relevant checks as part of the recruitment process.

This is an internal EOI opportunity. To be considered for an ongoing appointment applicants must be ongoing at either an equivalent or higher grade than this advertised vacancy (Clerk Grade 7/8) OR on a current and valid talent pool at this grade or higher. Alternatively, if you do not meet the requirement for an ongoing appointment, you may only be considered for a temporary appointment of up to 12 months.