About us  

HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia’s most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons’ mental health.  

About the role  

The Project Administrator - Smartsheet is part of HammondCare’s Project Management Office (PMO). They will be responsible for the development, training, user support, and reporting oversight of our PMO tool, currently Smartsheet. Additionally, the individual will assist with other project administration tasks as needed.

This is a permanent position, based at St Leonards with hybrid opportunities. 

What we can offer you  

We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including:  

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free) 
• Additional leave purchase options and 14 weeks paid parental leave 
• Flexible working options, including hybrid arrangements 
• Discounts on everyday products and services 
• Discounted healthcare memberships - access to network of fitness centres and pools for employees and families 
• Free independent, confidential counselling services, wellbeing resources and webinars available through our Employee Assistance Program (EAP) for you and your family
• Health & Wellbeing programmes 
• Reward & Recognition programmes 
• Referral bonuses 
• Career and professional development opportunities

Key Responsibilities include

Smartsheet System Development

• Develop and maintain the Smartsheet system to support project management activities
• Customise Smartsheet templates and workflows to meet the needs of various projects and initiative
• Implement best practices for Smartsheet usage and ensure data integrity

Training and User Support

• Provide training sessions to team members and stakeholders on how to effectively use Smartsheet
• Assist users with troubleshooting and resolving issues related to Smartsheet
• Create and maintain user guides and training materials
• Administer and support the Smartsheet Centre of Excellence to promote best practice across the organisation

Reporting Oversight

• Oversee the generation of reports through Smartsheet to track project progress and performance
• Ensure accurate and timely reporting of project status, milestones, and key performance indicators (KPIs)
• Collaborate with project managers to gather and analyse data for reporting purposes

Project Administration

• Assist with project planning, scheduling, and coordination
• Maintain project documentation, including project plans, schedules, and meeting minutes
• Support project managers in tracking project budgets, resources, and timelines
• Coordinate project meetings and facilitate communication among project team members

PMO Office Support

• Assist the GM PMO & Transformation with the development of the PMO office
• Support the PMO Community with resources and insights

About You  

• Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action
• Proficiency using Smartsheet
• Proficiency using Excel or other project management tools
• Proven experience in project administration or a similar role
• Bachelor's degree in Business Administration, Project Management, or a related field preferred not essential
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and a high level of accuracy

To Apply

If you are ready to make a difference with HammondCare, Apply Now! For any specific queries please contact talent@hammond.com.au.

Pre- Employment Checks

All short-listed applicants for these positions will be asked to consent to a criminal record check and reference checking.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.