The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified leader to oversee the daily operations of the records department. This position will monitor the productivity of Records Clerks and ensure the filing of incoming documents is processed promptly.
- Trains, supervises and evaluates subordinate staff
- Assists and ensures special projects are completed
- Reviews and assists staff in all records functions
- Interviews and hires for vacant Correctional Record Clerk I and II positions
- Tracks all incoming documents for filing and ensures all are filed accurately and in a timely manner
- Ensures record retention is in compliance with schedule
- Prepares weekly reports
- Drive on State business
- Performs other duties appropriate to the assignment
Knowledge of:
- Release information pursuant to Arizona Revised Statute (ARS) 31-221, Public Information Act, ADCRR policies and procedures
- General office practices
- ADCRR computer system, Arizona Correctional Information System (ACIS), filing systems (alpha/numerical, terminal, and current ADCRR filing format)
- ADCRR organizational-supervision techniques
Skill in:
- Interpreting and applying rules and ADCRR policies and procedures as they apply to offender records
- Organization
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Customer service
- Attention to detail
- Operation and use of ACIS, Microsoft Office, and Google Suite
- Testifying in court, analytical, proof-reading, and interpreting laws and statutes
Ability to:
- Interpret and appropriately respond to other agencies’ requests, i.e. placement of detainer or response to ADCRR detainers
- Understand requirements to enhance former inmates’ sentences with the use of prior packets and procedures for testifying in court on prior packets and detainers
- Interact with all organizational levels within all law enforcement agencies
- Assist in streamlining processes for higher productivity
- Motivate staff
- Work in a prison environment
- Testifying in court
- Progressive experience in a law enforcement records environment
Employment is contingent on the selected applicant passing a background investigation and drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.