Address:

Arizona State Prison Complex (ASPC) – Lewis
26700 South Highway 85
Buckeye, Arizona 85326
https://corrections.az.gov/

Salary: $32,400.00 

Grade: 13

Closing Date: 07/05/2024

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an Administrative Secretary II who is detailed, organized and thorough. If this fits your description, it may be the right opportunity for you! This position is responsible for daily communications, meetings, filing, organizing, handling the unit’s budget, report writing, and timekeeping at the Arizona State Prison Complex – Lewis

- Performs general administrative functions for the unit manager
- Screens calls, compose correspondences, and answers routine questions
- Schedules appointments and meetings/conferences
- Organizes and maintains confidential and administrative files
- Assists unit administration in tracking and maintaining the budget
- Acts as primary timekeeper and the policy liaison
- Generates, copies, files, and distributes various reports
- Orders and maintains office supplies
- Serves as backup for clerical support staff in their absence
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- General office practices and procedures
- Personal computers, using Microsoft Suite and Google Suite
- Business English and basic mathematics
- Payroll practices and procedures

Skill in:
- Composing routine correspondence, including proper format, spelling, and language usage
- Verbal and written communication
- Providing highly detail-oriented results
- Record keeping and report generation
- Time and project management
- Scheduling and coordinating arrangements for meetings
- Establishing and maintaining interpersonal relationships
- Taking and transcribing meeting minutes

Ability to:
- Maintain files of correspondence, records, and reports
- Maintain confidentiality
- Adapt to changing priorities
- Learn and adhere to department policies and procedures
- Work in a prison environment
- Handle detailed work with accuracy and

Two (2) years of professional office experience and proficient in Microsoft Office and Google Suite

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.