DEPT OF TRANSPORTATION

Address: 800 W. Washington Street,
Phoenix, AZ 85007

Salary: $47,558.33 - $57,558.33 

Anticipated Salary: $52,558.33

Grade: 18

Closing Date: 07/02/2024

Responsible for analyzing and processing vendor invoices for payment, confirm contracted items are legitimate. Review payments for accuracy timeliness and entry for the payment process. Contact users explaining corrections or additional work to be done in order to process payments. Job shadow and cross-train in all areas of Accounts Payable, participating in special projects requiring accounting knowledge.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsible for reviewing, recording, and reconciling vendor invoices using the State's automated accounting system. Reviewing past due statements, requesting additional information from vendors or customers to process payments, and keeping accounts current.

Responsible for analysis of financial information and preparation of financial reports to determine and maintain liabilities, tax liability and other accounts payable vendor reconciliations reporting and analysis. Lead improvement projects for accounts payable. Analyze and report on prompt pay discounts.

Contacts users explaining corrections or additional work to be done to process payments.

Analyze purchase orders to determine if contracted items are being purchased off contract and notify procurement of any issues.

Resolve questions and problems presented by internal and external customers, recognize public and constituent issues, and identify actions to address, including the involvement of other appropriate ADOT groups and functions. Process invoices in the correct fiscal year, including verifying coding for invoices paid with carryover funds and processing administrative adjustments.

Other duties as assigned as related to the position.

Knowledge:
* Automated accounting system to process vendor payments.
* Accounting and math to ensure accuracy of payment coding.
* Microsoft applications and general databases to prepare spreadsheets, correspondence to internal and external customers.
* Working knowledge of Microsoft Office and Google Suites.
* Experience in process improvement activities.

Skill:
* Analytical skills:
    - to interpret financial data.
    - to research and correct errors.
    - critical thinking.
* Computer skills (including intermediate spreadsheet and database skills).
* Oral and written communication skills:
    - to effectively communicate with other units/departments.
    - to effectively communicate with internal and external customers.
* Superb attention to detail, strong planning and organization skills, and the ability to multitask, prioritize and deliver results.
* Organization/time management to make sure job responsibilities are completed in a timely manner to handle any unexpected workload effectively.

Ability:
* Work with others/interpersonal relationships:
    - to professionally communicate with others at various levels regarding vendor payments.
* Process large volumes of invoices.

One year government accounting.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.