DEPT OF EMERGENCY AND MILITARY AFFAIRS

Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $16.4525 - $22.9807 per hour (DOE) 

Grade: 18

Closing Date: 7/12/2024

The position provides support to the AZARNG CFMO in all aspects of finance to include accounts payable, payroll, travel, inter agency letters of obligation, and financial status of funds reporting. Responds to inquiries from internal and external customers through in-depth research. Prepares financial reports for appropriations, funds and cooperative agreements.

• Responsible for all tasks associated with accounts payables. Receives and disseminates invoices, identifies and resolves invoicing discrepancies, conducts research within AFIS and ProcureAZ to mitigate duplicate payments, researches and prepares payment approval from programs and submits payments to State Accounting to be processed within the appropriate financial system. Researches the accounts payable aging report and resolves aging invoices. Resolves billing and payment issues with vendors and program managers through thorough research. Receives, validates, processes, and submits credit card statements for payment.
• Conducts extensive research to respond to internal and external inquiries pertaining to accounts payable, payroll and travel to provide information. Gathers and compiles data and develops detailed reports and graphs summarizing the information.
• Reviews/audits travel claims to ensure compliance with the State of Arizona Accounting Manual and makes necessary adjustments. Stays current with changes to the State's travel policy. Conducts training within the CFMO and reviews travel claim discrepancies with employees throughout the year to provide additional clarification.
• Ensures payroll reports are compiled, analyzed, graphed, and disseminated appropriately to Resource Manager, department supervisors, Deputy FMO, and FMO.
• Compiles utility usage data and prepares Letters of Agreement documents with detailed billing information for Multi-agency MOA's and submits for reimbursement to appropriate agency. Maintains and updates department's tracking system to ensure reimbursement is received.
• Prepares status of funds reports for appropriations, funds and cooperative agreements. Researches and reconciles detailed transaction reports to identify discrepancies. Disseminates information to program managers, Resource Manager and State Accounting.

Knowledge of:
• Budget development and execution.
• Fiscal law and management.
• Applicable OMB Circulars and Code of Federal Regulations (CFRs); DFAS 37-100, Cash Management Improvement Act.
• Catalog of Federal Domestic Assistance.
• Federal grants management.
• Arizona Financial Information System (AFIS);
• The State General Accounting Office (GAO) accounting manual, directives and technical bulletins.
• Cooperative agreement documentation requirements.
• Computerized spreadsheet applications.

Skilled in:
• Problem analysis and resolution.
• Verbal and written communication.
• Organization and time management.
• Building and maintaining interpersonal relationships.
• Developing policies and procedures; computer skills; analysis and interpretation of financial data

Ability to:
• Establish priorities and meet deadlines and objectives.
• Work well with program managers, stakeholders and customers.
• Communicate effectively with a wide variety of individuals at various organizational levels.
• Learn to interpret and apply regulations and guidelines as they pertain to the area of assignment.
• Develop policies and procedures.
• Establish, implement and maintain internal controls and processes.
• Adapt to changing priorities.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have experience in accounts payables, receivables, payroll and fixed assets. Knowledge of the state accounting manual and the state's procurement process. Successful completion of relevant training and college-level courses in the fields of accounting and finance

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining a Common Access Card (CAC) within one year of hire.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer