ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY 

Address:  

Arizona State Prison Complex (ASPC) – Douglas
6911 N. BDI BLVD.
Douglas, Arizona 85607

https://corrections.az.gov/

Salary: $32,400.00 

Grade: 13

Closing Date: 10/07/2024

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative support to the unit manager. This position involves daily communications, meetings, filing, organizing, handling the unit’s budget, report writing, and timekeeping at the Arizona State Prison Complex-Douglas. Apply today!

- General administrative functions for the unit manager in screening calls and correspondence routed to the manager
- Answers questions and furnishing information
- Composes correspondence on a wide variety of subjects requiring full knowledge of policies and procedures
- Schedules appointments and coordinating arrangements for meetings/conferences
- Organizes and maintaining confidential and administrative files
- Collects summaries for unit budget preparation
- Reconciles funds and filling documents
- Serves as timekeeper to include: gathering, entering time, distributing and filling Positive Attendance Records, ensuring the overtime reports is completed on a daily basis, and other reports as requested
- Gathers and summarizes data to generate various reports to include Temporary Work Assignment, Monthly Statistical Reports, Extended Leave Requests, Family and Medical Leave Act, Inmate Letters, Information Reports, 703 reports and retains documentation for audit purposes
- Acts as the policy liaison ensuring that all post orders/departmental policies and procedures are current
- Maintains files in accordance with established records retention schedule to include current and archived documents
- Ensures audit documents are filed daily and areas are neat and orderly
- Ensures documentation is destroyed within policy guidelines
- Generates purchase orders and distributes to various staff
- Orders and maintains office supplies and files for the unit
- Assists in quarterly inventory and purchasing of supplies
- Functions as the lead office support and trains other clerical staff
- Serves as backup for clerical support staff in their absence
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- General office practices and procedures
- Personal computers, using Microsoft and Google Suite
- Business English and basic mathematics
- Payroll practices and procedures

Skill in:
- Composing routine correspondence, including proper format, spelling and language usage
- Verbal and written communication
- Providing detail-oriented results
- Record keeping and report generation
- Applying time and project management
- Scheduling and coordinating arrangements for meetings
- Establishing and maintaining interpersonal relationships
- Taking and transcribing meeting minutes

Ability to:
- Maintain files of correspondence, records, and reports
- Maintain confidentiality
- Adapt to changing priorities
- Learn and adhere to department policies and procedures
- Work in a prison environment
- Handle detailed work with accuracy and speed

- Two (2) years of professional office experience
- Proficient in Microsoft and Google Suites

Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.