DEPT OF TRANSPORTATION

Address: 800 W Washington St
Phoenix, AZ 85007

Salary: $122,049.93 - $129,811.76

Anticipated Salary: $127,049.93 

Grade: 27

Closing Date: 9/30/2024

Assists in overseeing the collection and distribution of approximately $1.8 billion that circulates through the department, both from the Highway User Revenue Fund (HURF) and Vehicle License Tax (VLT) revenues. In addition, this position will be responsible for the reconciliation of the revenues collected by the Motor Vehicle Division field service operations and MVD Authorized Third Party offices. Ensures timely and accurate fuel tax reporting, remittance and compliance by fuel suppliers and International Fuel Tax Agreements' (IFTA) carriers, fuel supplier/restricted distributor/use fuel vendor licensing, fuel tax refunds and fuel tax audit and compliance. Provide leadership and ensure communication on various projects to Revenue Fuel Tax Administration (RFTA) personnel, and plan their project-related activities and resources. Drive continuous improvement initiatives, monitor performance measures and problem solving. Participates in the formulation of proposed legislative and policy changes to transportation tax policy and formulas that impact transportation-related revenue and its distribution and will oversee Inter Government Agreements (IGAs) with other State agencies.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Ensures timely and accurate fuel tax reporting, remittance, audit and statutory requirements. Ensures accurate and timely HURF and VLT distribution per statute.
• Plans and directs the daily operational functions of Revenue Accounting, Receipts Accounting, Collections, Fuel Tax Reporting, Refunds, and Audit and Compliance Division, including interaction with the Motor Vehicle Division's Third Party administrators.
• Attends meetings and advises and assists management of the complex and technically demanding issues relevant to generating, collecting and processing of ADOT's revenues.
• Provides assistance to the Sr. Division Administrator in all areas, including but not limited to the development of strategic goals, statutory research,review and analysis. Day to day operations of the division. Implementation of operational tax policy and procedures and will act as proxy for the Sr. Division Administrator when necessary.
• Builds relationships with external stakeholders on the federal, state and local levels, including industry groups.
• Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge in:

• Business and financial management principles and methods; to apply to a large multi-funded and highly complex organization, to direct efforts of a team of professionals, to properly assess accounting and financial needs.
• Generally Accepted Accounting Principles (GAAP); to assist with preparation of the Comprehensive Annual Financial Report (CAFR), to direct day to day accounting operations.
• Automated financial systems and electronic data processing; to create reports, compile data from research and analysis.
• Purchasing and Budgeting.
• Department policies, procedures, goals and objectives.
• Accounting and recommended solutions.
• Have knowledge of Title 28 of the Arizona revised statutes.
• Internal control; to provide guidance for team efforts, to properly evaluate purported system requirements.
  

Skills in:

• Written and oral communication; to elicit sufficient information, to make decisions and provide understandable information to team and management.
• Analytical, interpretive and logic skills; to evaluate legal and professional reports, rules, statues, and guidelines, to make recommendations concerning business or system problems and modifications.
• Listening and working with the public and constituents; to develop creative solutions to address their concerns and issues.
• Management of a work unit; to monitor workflow, assign tasks, manage employee related issues, etc.
• Google Workspace
  

Abilities in:

• Self motivate and handle multiple tasks efficiently; to be responsible for work of considerable difficulty, to design program operational procedures, to evaluate program progress and related activities.
• Prioritize and organize a diverse workload; to complete long term projects while continuing to handle daily business activities and new assignments.
• Ability to coach and develop employees, including continuous improvement practices and principles.

• 5 years of managerial experience preferred in financially related government programs in a transportation environment.
• A Master's Degree in Accounting, Finance, Business or Public Administration is preferred.
• Knowledge of governmental business and financial management principles, practices and methods.
• Be able to pass an Internal Revenue Service background check.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.