SECRETARY OF STATE (DEPT OF STATE)

Address:  1901 West Madison Street, Phoenix, Arizona 85009

Salary: $18.70 

Grade: 15  

The Government Information Library Associate supports the StARL team in establishing a proactive service culture to ensure patrons have expedited, accurate and relevant access to both physical and online collections that tell the story of Arizona and the United States' history and government by:

1. Working with the Government Information Librarian to support the daily work of providing both physical and digital access to the State Publications Collection and the Federal Documents collection by processing new materials, uploading bibliographic and authority records, performing collection maintenance duties, and assisting with digitization projects.
2. Providing essential customer service support in the Reading Room (answering phones, registering visitors upon arrival, directing researchers to appropriate reference staff). Providing support to the Research Library's Interlibrary Loan needs.

This position is a part of the State of Arizona Research Library team at the Arizona State Library, Archives and Public Records, reporting to the Government Information Librarian.

- Support the State Publications and Federal Documents collections. Check in and process new materials in multiple formats. Responsible for uploading records to the Research Library catalog, shelving of materials, assisting with the planning and execution of weeding and collection maintenance projects, digitizing items, and other special projects that enhance the discoverability of the collections.
- Provide researcher support in the Rosenbaum Reading Room, including answering phones, registering researchers, and directing researchers to reference staff. Provides support to the Research Library's Interlibrary Loan needs.

Knowledge of:
- Library cataloging, classification, and metadata standards
- Understanding of digital formats, techniques, and equipment
- Expertise in computer usage, such as word processing, spreadsheets, PowerPoint, email, social media

Skill in:
- Skilled with copy-cataloging
- Skilled with basic scanning and digitization techniques
- Excellent customer service skills

Ability to:
- Work effectively in a team environment with diverse groups of people, including both technical and non-technical staff
- Effective verbal and written communication
- Follow written instructions.
- Perform repetitive tasks.
- Lift up to 30 pounds
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

- Some college required; prefer a bachelor's degree.
- Interest in state and federal government, and Arizona history.

Valid Arizona driver's license.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.