ARIZONA DEPARTMENT OF ADMINISTRATION

State Procurement Office (SPO) - Assigned to ADEQ

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1110 W. Washington St. Phoenix, AZ 85007

Salary: Up to $107,635 

Grade: 29

Open Until Filled

The Arizona Department of Administration (ADOA), State Procurement Office (SPO) is seeking a highly experienced and strategic Chief Procurement Officer (CPO) to lead procurement operations at the Department of Environmental Quality (ADEQ). The CPO has a matrix reporting structure, reporting to the ADOA State Procurement Administrator with a dotted-line to the ADEQ CFO. The CPO will oversee all day-to-day procurement activities for ADEQ, encompassing direct and indirect sourcing and procurement.

This critical role is responsible for administering ADEQ's purchasing and contracting activity, ensuring alignment with the Arizona Procurement Code and all applicable federal/state laws, regulations, and ADOA policies. The CPO will lead and direct Procurement, Contract Management, Strategic Sourcing, and the Agency’s Purchasing Card Program, while also managing contract performance and conducting complex expenditure and risk analyses to inform strategic proposals. With delegated procurement authority and full signature authority for all purchases, the CPO will develop procurement policies and procedures, determine solicitation methods, and make final award and rejection decisions.

This leader will drive cross-functional procurement strategy, define and deploy common processes, and champion personnel and organizational development. Directly accountable for cost reductions, indirect savings, supplier development, and performance improvements (including quality, lead time, and receipt reliability), the CPO will manage a team of procurement professionals and oversee ADEQ’s complex procurement program for supplies, materials, equipment, and services.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Contract Administration - On behalf of the assigned agency, CPO will handle all strategic negotiation of goods and services. CPO will also administer all contracting functions within the agency, including scope of work development, pre-offer conferences, proposal evaluation, strategic negotiations, and contract award. Performs contract management oversight and ensures contracted suppliers meet all Service Level Agreements, as required by their contracts. CPO will also be responsible for managing pricing negotiations, and the authorization of new vendors.
• Arizona Management System Utilization - Engages in implementation and consistent application of Arizona Management System to lead teams and guide the strategic sourcing process (market assessment, RFI/RFP, supplier selection, negotiations, recommendations, and contract development and implementation); uses data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/ROI. Provides clear guidance to internal stakeholders to simplify purchasing while ensuring compliance to state purchasing policies.
• Performance Management and Strategic Analysis- Conducts expenditures analyses, requirements assessments, and business case development; works with subject matter experts to gather and assess business requirements; makes recommendations to internal stakeholders based on analysis conducted, with attention to the financial and business risk of each proposal. Engages with team and internal stakeholders to achieve mission outcomes.Creates policies and procedures to make certain that the procurement office complies with ethical standards and outlined laws, rules and regulations. CPO also works to prevent any conflicts of interest or improper supplier and agency relationships.
• P-Card program administration - Responsible for administering P-card program for the agency. Reviews and evaluates all card reconciliations for adherence to procurement code prior to payment authorization. Agency SME for all P-card training and updating as needed.

Knowledge of:

• Arizona Procurement code and rule
• State purchasing procedures and guidelines
• Principles of strategic planning
• Data management/measurements and application of Lean principles
• Background in or familiarity with construction processes and nomenclature (a plus)
• Supervisory experience (desired)

Skills in:

• Excellent written and verbal communication skills
• Complex analytical skills for reviewing contracts and purchase requests
• Policy and procedure development
• Effective communication and negotiation skills
• Leadership and interpersonal skills
• Research and analytical skills

Ability to:

• Balance conflicting job duties
• Engage at multiple levels of senior agency staff
• Direct a complex contracting and purchasing operation
• Plan, organize, coordinate, and prioritize activities effectively to meet customer needs
• Supervise procurement staff while keeping workload equitable between staff members
• Operate in a highly complex environment, balancing requirements between agencies

• Bachelor's degree in Supply Chain Management, Business Management, Finance, or a related field
• Five or more years of experience in state or other public procurement
• One or more of the following certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP), Certified Professional in Supply Management (CPSM), or Certified Purchasing Manager (C.P.M.)

• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer