The Arizona Department of Corrections (ADC) is seeking multiple qualified individuals to
perform complex clerical work regarding inmate records.
- Prepares and files documents in chronological, terminal and digital order in offender
files
- Maintains records and files in accordance with ADC policies and guidelines
- Reviews and audits offenders’ information files for accuracy
- Distributes mail to appropriate section
- Answers multi-line phone and responds to public inquiries
- Loads and unloads inactive records from transport vehicle
- Drives on State business
- Performs other duties appropriate to the assignment
Knowledge of:
- Basic office practices and procedures
- Numerical and digital filing system
- Mathematics
- Operation of office equipment including personal computer, fax, copier and telephone
- Personal computers and software including Microsoft Word
- Legal Terminology
- Business English, grammar, spelling, and punctuation
Skill in:
- Written and verbal communication
- Building and maintaining interpersonal relationships
- Customer Service
- Attention to detail
- Time management and prioritizing duties
Ability to:
- Stand for long periods of time
- Learn through repetition, practice, and on the job training
- Learn and adhere to ADC policies and procedures
- Learn to use the Adult Information Management System (AIMS)
- Learn policies and procedures that apply to offender records
- High School Diploma or GED
Employment is contingent on the selected applicant passing a background investigation.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADC Employees: Consult with your respective Human Resources Liaison if you are in
a different retirement plan than the one indicated above.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.