Arizona Department of Education

Grants Management Section

Phoenix Location

Salary: $70,000 - $73,200 

Grade: 21

Closing Date: 03/13/2025

• The position’s primary purpose is to perform fiscal monitoring of Local Education Agencies (LEAs) and subrecipients that receive federal or state grant funds from Arizona Department of Education (ADE). This position mentors junior Fiscal Monitors and assists the Fiscal Monitoring Supervisor with recommendations for process improvement.
• Fiscal monitors also process single audits conducted by CPAs and submitted to ADE by subrecipients. Fiscal monitors are assigned a caseload and are responsible for following up, conducting outreach and tracking fiscal monitoring and single audit statuses. The lead fiscal monitor will conduct fiscal monitoring on special projects, occasionally, in addition to a regular delegation.
• Rare in-state and out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Perform fiscal audits, which include drafting correspondence to LEAs, preparing monitoring documents and reports, confirming compliance with applicable grant, federal, and State regulations and requirements, and other duties as necessary to complete the fiscal audit
• Mentor junior monitors through shadowing and side by side modeling and coaching of following the process correctly
• Review and follow up findings related to single audits as well as other auditing information submitted by subgrantees
• Process audit evaluations in accordance with the ADE policies and review and follow-up on corrective actions to ensure complete resolution of all Single Audit Findings
• Provide strategic and specific support for high-risk LEAs to coordinate and monitor fiscal activities
• Coordinate with program areas across the agency to provide technical assistance and guidance for program staff to resolve LEA audit issues and address corrective action plan items
• Collaborate with fiscal monitoring trainer to provide ideas for internal and external training
• Make recommendations to Grants Fiscal Director and Fiscal Monitoring Supervisor for process improvement
• Serve as the lead to provide additional support to the fiscal monitoring/audit team and fiscal monitoring supervisor with daily issues, problem-solving, and LEA responses.

Knowledge in:
• Principles and practices of auditing and accounting.
• Federal and state laws, rules, regulations, and policies
• Written and oral communication techniques
• A Bachelor’s degree in Business Administration, Accounting, Auditing, or a related field or equivalent experience to substitute for the degree, is required

Skills in:
• Interpreting statutes, rules, policies, and procedures
• Interpersonal skills to effectively interact with supervisors, peers, and client personnel
• Computer skills to properly obtain and analyze audit work.
• Excellent oral and written communication
• Problem solving
• Time management skills
• Analyzing records, reports, operating practices and documentation.
• Research and analysis techniques

Ability to:
• Monitor compliance with federal grant regulations, State of Arizona procedures and controls by examining and analyzing records, reports, operating practices and documentation
• Conceptual abilities to interpret grant requirements, assess data, and then determine LEA compliance
• Work on projects for extended periods without direct supervision
• Adapt to changing conditions
• Analyze quantitative and qualitative data and produce summary reports of findings

Preference will be given to those applicants with:
• At least two years of fiscal monitoring experience, including reconciling, sampling, issuing findings, and following up on corrective action plans
• Progressively more responsible accounting/auditing or similar work experience
• Experience mentoring colleagues
• A combination of formal education and work experience
• Prior knowledge of federal or state grants management processes

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.