The duties and responsibilities for the Administrative Coordinator for Constituent Engagement & Executive Appointments include supporting the overall office through a variety of tasks related to the office’s strategies and goals in line with the Governor’s vision and priorities.
• Assist with office administrative functions including, but not limited to, updating contact lists, ordering or restocking supplies, producing outreach materials, record archiving, etc
• Deliver high quality service to Arizonans in person or via phone, e-mail, and other methods of communication
• Assist with the executive appointments process for potential board/commission candidates
• Prepare and execute appointment documents for Governor-approved candidates
• Prepare and execute on all proclamation and commendation requests
• Conduct data entry via CRM system
• Receive, sort, and distribute mail
• Other duties as assigned
• Knowledge of appropriate computer software including Microsoft Suite and Google Suite
• Outstanding verbal and written communication skills
• Excellent organizational and time management skills
• Focus on accuracy and attention to detail
• Ability to work effectively with people
• Analyzing information
• Supply management
• Reporting skills
• Ability to successfully pass a background check
• Three years of administrative experience
• Bilingual (English and Spanish)
• Valid Arizona driver’s license
• Associates degree
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
The State of Arizona offers a comprehensive benefits package to include:
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Note that enrollment eligibility will become effective after 27 weeks of employment
• If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance