DEPT OF ENVIRONMENTAL QUALITY

Address: 1110 W. Washington Street, Phoenix, AZ 85007

Mission Partners Division

Salary: $18.00-$22.00 hrly 

Grade: 18

Closing Date: OPEN until filled

The Accounting Specialist 2 will be responsible for work of medium difficulty providing support to customers related to agency payments. The Invoicing team processes and activities include, but are not limited to, reviewing/submitting invoice payments in our Arizona Procurement Portal (APP) as well as Arizona Financial System: AZ360, creating encumbrance documents and transfers within AZ360, vendor account management and research. This position is within the Invoicing team and will collaborate with the Purchasing team to direct and participate in invoice payments. This position is responsible for ensuring that the quality of the work products is acceptable and accurate; and ensuring that deadlines are met.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements) with occasional mandatory office meetings.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Prepare/process: invoice payments, contract payments, AZ360 encumbrances and transfers, supplier management and other activities related to these tasks and their metrics.
• Apply and exercise accounting principles and practices within governmental accounting which includes pre-encumbrance and encumbrance accounting.
• Verify/analyze/correct financial invoices/bills.
• Analyze payment trends, troubleshooting system issues, produce reports, process cancellation of warrants.
• Ensure that the quality of the work products is acceptable and accurate.
• Deadlines are met and standard of work is followed.
• Assist in the planning, organizing and performance of payments by researching correct billing and compliance with state and federal policies, procedures and guidelines.
• Utilize Arizona Procurement Portal (APP), AZ360 and three-way matching for oversight and entry of all payments and transfers, which includes determining appropriate funding codes.
• Assist in coordinating and collaborating with the whole of Accounts Payable and the Business & Finance team to direct and participate in a variety of administrative purposes related to payments. This includes having knowledge of and executing jobs related to payments for invoices, encumbrances, assets, expense transfers and receivables.
• Facilitate and assist Suppliers to update their profiles.
• Attend meetings to coordinate the programs activities with other offices within the Agency.
• Successfully initiate and maintain relations with employees, suppliers and the public.

• Knowledge of principles, methods, and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems.
• Knowledge to Research, analyze, compile, and effectively report on complex financial data.
• Knowledge of Arizona Financial Sytem:AZ360 for all financial transactions.
• Understand, interpret and apply the fundamental principles of accounting and general fiscal and financial record keeping practices in the performance of assigned tasks
• Effective Employee performance management, prioritization of team activities, workload management, and critical thinking.
• Excellent Verbal and Written communication skills (staff, senior management, and the public)
• Knowledge of application of purchasing and accounting methods and techniques.
• Excellent organization skills for tracking projects and generating reports.
• Ability in creating and collecting metrics to measure team performance and continuous improvement.
• Ability in analysis, interpretation, and communication of financial data.
• Ability to interpret policies & guidance related to State and Federal laws and rules.

• One-year of accounting experience in purchasing, accounting, data processing, or related accounting activities.
• Proficient in Arizona Procurement Portal for oversight and entry of invoices in assigned area related to payments.
• High School Diploma or GED.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:

• 10 paid holidays per year

• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees

• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

• A top-ranked retirement program with lifetime pension benefits

• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability

• An incentivized commuter club and public transportation subsidy program

• We promote the importance of work/life balance by offering workplace flexibility

• We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.