DEPT OF TRANSPORTATION

Address: RISK MANAGEMENT
206 S. 17th Ave., Phoenix, AZ 85007

Anticipated Salary: $60,500

Grade: 20

Closing Date: 04/30/2025

Under the direction of the Records Program Administrator/Agency Records Officer, this position supports a program of records management that is responsible for the agency wide records system: inventory, storage, retention, and destruction as specified in ARS §41-151-14(A). Will also support the implementation of a new agency wide electronic records platform and act as a liaison with the Arizona Library and Archives.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Serves as a point of contact for records management processes, monitoring compliance and activities associated with record storage, destruction, retention, inventory, and essential record lists.

Provide records management guidance and technical assistance to agency record liaisons to ensure proper understanding of records management principles and applicable policy and procedures.

Holds regular and minimally annual meetings with agency record liaisons to discuss compliance, retention schedules, record storage, destruction, certificate of destruction forms, and essential records.

Will assist in implementing a new agency wide electronic records platform. Will work with internal groups to set up and move their record storage, program automatic retention schedules, and destruction hierarchy approvals.

Generates and holds training as needed for agency record liaisons. Updates resources, forms, and information on ADOTnet that pertains to the program. Serves as a records liaison with the Arizona State Library and Archives Office.

Participate in process improvement activities. Work with ADOT's litigation team in regards with record preservation holds.

Other duties as assigned as related to the position.

Knowledge:
- Federal and state laws, policies and best practices relating to records management.
- Record retention schedule uses and implementation.
- Google Workspace

Skill:
- Training and communication techniques.
- Verbal and written communication.
- Oral presentations.
- Problem Solving.
- Google and Microsoft suites.
- Computer based programs and software.
- Scanning and saving documents.
- Understanding file structures.

Ability:
- Prioritize and time management.
- Ability to read and comprehend instructions, policies, and rules.
- Responsibly handle confidential records and information.
- Ability to work with all levels of staff and management.

Two or more years' experience with records management and computer based programs and software.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.