Are you exceptional in organization and customer service?
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a full time Administrative Assistant II who performs general office duties as researches and gathers data for preparation of various reports and special projects. This position also reviews and monitors amounts expended from the budget, and responds to related questions from the public and staff at the Arizona State Prison Complex - Lewis.
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- General office duties
- Researches and gathers data for preparation of various reports and special projects
- Prepares correspondence and responses
- Responds to related questions from the public and staff
- Investigates complaints and resolves problem or refers to appropriate area
- Reviews/monitors amounts expended from the budget to assure that expenditures do not exceed funds available
- Attends meetings and takes minutes
- Organizes and files confidential and administrative files
- Maintains and operates general office equipment
- Dives on state business
- Other duties assigned related to the position
Knowledge of:
- Administrative management practices
- General procurement rules and procedures
- General office practices and procedures
- Business english, spelling, grammar usage, and filing systems
- Proper telephone etiquette, dealing with staff, inmates and public
- Personal computers, word processing and spreadsheet software
- ADCRR policies and procedures
Skill in:
- Operation of general office equipment
- Data entry
- Report preparation
- Formatting difficult and complex reports
- Writing correspondence
- Training lower-level staff
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Multi-task
- Work in a business/professional environment
- Work in a prison environment
- Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail
- Two (2) - Three (3) years responsible administrative experience reporting to a manager or administration
Employment is contingent on the selected applicant passing a background investigation and a drug test.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.