The Grants Manager will serve as the department “expert” on grants and contracts administration with substantial responsibility for managing the AZBN/AHCCCS ARS 36-1803 grant program.
The duration of this position is for the life of the grant, which is through June 30, 2026.
• Sets department-specific policies for grants and contracts and provides policy recommendations that are relied upon by senior management/consultants and implemented
• Responsible for the day to day management of assigned team members, guides professional development, provides input and performs performance evaluations
• Reviews grant applications for compliance with all grant requirements for HB 2691 legislation, and ensures ongoing compliance with all applicable regulatory and financial compliance requirements
• Responsible for all activities associated with scheduling and supervision of meetings of grant staff, grant advisory board and grantees in-person and on-line/virtual
• Provides grant oversight and guidance for all grant-related processes to include the Request for Proposals (RFP), grant development, application, submission, administrative review, management, authorization, transmittal of proposals, and program evaluation
• Defines department tasks, responsibilities and outcomes; and assists in resource planning to meet the needs of project or department goals and schedules
• Responsible for the set-up, and day-to-day functioning of the computer systems, troubleshooting computer and data collection concerns, in collaboration with the AZBN information technology department
• Prepares the financial budget in collaboration with the AZBN accounting departments and ensures adherence to all federal and state rules
• Monitors new federal research directives, revises department procedures, and communicates the changes to administrators and faculty
• May be assigned to create, develop and or deliver training materials for use by team/department; acts as mentor to assigned staff
• Prepares timely and accurate reports and ensures that work is within deadline requirements and in compliance with all contracts
• Coordinates activities with program/grantee directors and managers and prepares appropriate reports for the same
• Maintains project records and prepares all modifications to resolve various application issues for grant funds
• Coordinates communication to and activities with potential grantees, grant recipients, consultants and staff
• Documents grant activities and tracks progress. Prepares complex analysis of trends to assist in decisions
• Performs all federal and state audits on all grant related information and prepares reports for all expenses
• Hires, manages and evaluates the personnel on the project and fulfills all human resources requirements
• Provides input into developing the budget and manages the department and projects within budget
• Participates in strategic planning (i.e. business plans) to support grants and contract agreements
• Supervises the work of the clerical/fiscal/operations staff who work on grants or contracts
• Develops and directs data collection, evaluation and analyses of grant data
• Maintains records of all grant bills and prepares appropriate invoices
• Monitors project budget, authorizes expenditures of project funds
• Evaluates budgets for grant proposals from grant applicants
• Prepares drafts of applications and annual reports
• Prepares and maintains records of databases
• Other duties as assigned
Knowledge:
• Working knowledge of Microsoft Office Suite, Google applications, and comfortable working in computer database systems
• Knowledge of principles, practices and methods of managing a research project
• Knowledge of computer applications and information dissemination technology
Skills:
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
• Skills in communication, organization, computers, attention to detail, interpersonal, and negotiation are needed
• Skill in establishing, nurturing, and maintaining effective professional working relationships
• Skill in creating data spreadsheets suitable for managing and evaluating data
• Skill in supervising and/or coordinating the work of others
• Excellent time management and organizational skills
• Skill in verbal and written communication
• Skill in report writing
Ability:
• Strong ability to understand user needs, requirements and requests to identify priorities; manages and resolves urgent and/or conflicting requests
• Team oriented; able to effectively respond to highly complex situations involving numerous and sometimes competing constituencies
• Ability to prepare/review complex and detailed documents, proposals, reports, and/or related materials
• Ability to work well independently, but also to seek or offer assistance when needed
• Strong professional relationships with healthcare leaders in Arizona
• Strong research management experience
Required:
• Master’s degree
Preferred:
• 3 years’ experience as grant manager preferred, also grant writing, project management
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
•Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
The State of Arizona offers a comprehensive benefits package to include:
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation plus 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Note that enrollment eligibility will become effective after 27 weeks of employment
• If you have any questions, please feel free to contact Mike Dodd at mdodd@azbn.gov for assistance