ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Address:  

701 East Jefferson St.
Phoenix, Arizona 85034

https://corrections.az.gov

Salary: $55,800.00 

Grade: 19

Closing Date: 06/26/2025

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an experienced Administrative Specialist (Program Project Specialist II) to collaborate under the direct supervision of the Engineering and Facilities Bureau (EFB) Administrator, for record keeping, filing, preparing and editing correspondence, file generation, and applicable documentation associated with administrative need for the EFB Administrator and other Bureau staff. This position is also responsible for providing administrative support for Fleet Services, Central Office Maintenance and the Safety Environmental Units.

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- Manages, prepares, tracks, and revises EFB building renewal and various other related budgets
- Completes purchases for construction and building renewal budget
- Conducts, researches, and prepares operational reports (Personnel, Audit/Finance, etc.)
- Gathers and compiles materials for special projects for Bureau Staff
- Serves as timekeeper for the Bureau
- Serves as the Inventory Control Custodian for the Bureau
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Federal and State laws, statutes, and regulations pertinent to the assignment
- Arizona Department of Corrections (ADC) policies and financial services procedures affecting areas of assignment
- Authoring business correspondence, reports and technical procedures
- Personal computers and various software including Word, Access, Excel
- Arizona Financial Information System (AFIS), ProcureAZ
- English including spelling, grammar, sentence structure and punctuation
- Mathematics
- Organizational techniques

Skill in:
- Prioritizing work assignments
- Analyzing, researching, and problem-solving
- Independent decision making
- Interpreting and summarizing data
- Data processing
- Project tracking
- Developing, implementing and updating systems
- Developing and generating a wide variety of reports and correspondence
- ProcureAZ purchasing proficient, oral and written communications
- Mathematics
- Accounting
- Interpersonal relations
- Time management
- Multitasking
- Customer service
- Telephone etiquette
- Typing

Ability to:
- Work in a fast-paced environment
- Prioritize assignments
- Track assignments and meet deadlines
- Research/gather information and compile data
- Write clear, concise reports and technical procedures
- Respond to requests
- Make decisions
- Track/monitor budgetary expenditures and reconcile reports
- Conduct physical inventories

- Experience working in a construction office or design firm tracking construction projects and contracts
- Working knowledge of construction and design terminology
- Experience with maintenance staff and programs, facilities maintenance, scheduling of tasks
- Experience using AFIS
- At least three years of professional administrative experience

Employment is contingent on the selected applicant passing a background investigation.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.