ARIZONA DEPT OF ADMINISTRATION

General Services Division (GSD)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1400 W. Washington St, B200, Phoenix, AZ 85007

Salary: $88,000 - $98,000  

Grade: 24

The Arizona Department of Administration (ADOA) General Services Division (GSD) is seeking a skilled Construction Procurement Manager to join our team. This role is essential in supporting the strategic procurement needs of the State Procurement Office (SPO) and GSD, which are critical to the execution of key contracts and projects for both internal and external state agencies. The successful candidate will work closely with various departments, including Planning and Construction Services (PCS) and Facilities Operations and Maintenance (FOAM), to procure services that align with strategic goals and objectives. The position involves evaluating vendors, negotiating contract terms, and ensuring compliance with Arizona Procurement Code statutes and policies, particularly in construction and design services. The ideal candidate will have extensive knowledge of construction methods and best practices, be adept at using data analytics for cost assessment, and possess strong negotiation skills. This is a dynamic opportunity for a strategic thinker who can effectively respond to challenges and operate with minimal supervision while delivering results that matter for state projects.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Develops contractual terms and conditions, oversees bid proposals and actively negotiates contractual agreements with suppliers and prepares award documents for signature
• Conducts post award and contract administration activities such as post-award meetings, renewing/ extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues
• Conducts research and analysis to prepare written determinations and justifications to comply with the Arizona Procurement Code
• Interprets the procurement code, statutes, and agency policy and procedures
• Confers with all GSD departments
• Develops specific sourcing strategies along with internal stakeholders
• Develops and maintains reports on, and provides recommendations regarding industry and market trends; develops technical data, statements of work, delivery schedules, milestone payments, terms and conditions, offset requirements, and other contractual elements into cohesive proposals
• Develops communications with internal customers to ensure supply contracts support business strategies
• Supports GSD departments (PCS, Physical Security, FOAM, Finance and Administration, Fleet, Surplus) in any day to day operational requests
• Manages and oversees multiple construction contracts
• Assists GSD and state staff in negotiating various contract proposals
• Drafts and reviews requests for proposal (RFP), develops and drafts scopes of work for various services or materials
• Serves as primary point of contact between the State and vendors for contractual matters on assigned contracts and projects
• Establishes and manages professional relationships with vendors and internal stakeholders
• Assists in the developing Procurement policies, procedures, and guidelines for use within GSD departments and externally with contractors to optimize the management of construction contracts while ensuring overall compliance with the State Procurement Office
• Conducts supplier performance monitoring/reporting
• Works with internal stakeholders and customers to develop, monitor, report and hold suppliers accountable for performance measures
• Ensures appropriate reviews are conducted and reported in accordance with contractual agreements

Knowledge of:

• Construction methods and practices
• State and federal statutes and rules related to government procurement activities and contract administration
• Best practices to determine appropriate sourcing strategies/methods
• Effective negotiation techniques
• Supply chain, logistics, and resource management
• Effective techniques of relationship management
• Solicitation techniques
• Personal computers and various software applications(specifically excel, word and Adobe)
• General accounting practices as they relate to contracts and vendors
• Sources of supply, local and national markets, and pricing trends

Skills in:

• Developing scopes of work
• Managing multiple projects simultaneously
• Oral and written communication
• Developing and implementing various sourcing strategies
• Interpreting applicable laws, rules, policies, and procedures
• Conducting data analysis to produce effective and accountable contracts
• Developing and maintaining customer and supplier relationships
• Negotiating contractual terms and conditions
• Developing effective monitoring and reporting tools to ensure contractual terms are adhered to
• Leading various project teams
• Interpreting business issues and recommending solutions/best practices

Ability to:

• Occasionally travel to job sites to hold pre- bid conferences or assist to evaluate project vendor performance as needed
• Work independently as well as contributing as a team member
• Develop and implement strategic sourcing strategies
• Establish and maintain effective customer and supplier relationships
• Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers
• Lead teams using a variety of lean tools
• Effectively negotiate contract terms and conditions to optimize state expenditures and ROI
• Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

• Bachelor's Degree in either Supply Chain, Construction, Purchasing, or 5 years of Procurement experience in the field of Construction or Facilities in lieu of a degree
• knowledge of Arizona Procurement Code, specifically Article 5-Procurement of Construction and Specific Professional Services, and Title 34-Public Buildings and Improvements

• Valid AZ driver's license
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.