EQUIPMENT SERVICES ADMINISTRATION
2225 S 22nd Ave,
Phoenix, AZ 85009

Salary: $53,079 - $63,079 

Anticipated Salary: $58,079.84

Grade: 19

Closing Date: 09/02/2025

This position will directly support the financial functions for Equipment Services (EQS) and will report directly to the EQS Business Manager. Assist in managing the financial requirements for monthly Vehicle Lease payments, processing of tow invoices, TPT Tax, Auction data, fleet fixed asset management. This position also works on a variety of ongoing complex financial projects and activities.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Direct purchasing activities against State/Agency contracts for EQS. Communicates effectively with customers, suppliers, Procurement, and Accounts Payable to help pay invoices and resolve issues. Process and manage Vehicle Lease payment purchase orders and invoices. Track state fleet purchasing for ADOT and State Fleet. InitIate and track State Fleet transfers for purchasing of expansion fleet.

Process and manage monthly fleet auction reporting, verification of initial funding for fleet purchases, transfers of auction Payments to proper recIpients. Coordinate with fixed assets on removal of auctioned fleet. Mange Generate spreadsheets, compile information, prepare/update reports.

Expenditure Corrections. Process and manage Fuel purchase orders and invoices. Responsible for the bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses. Verify and processes state fleet towing invoices for payment processing and reporting accuracy.

Knowledge of:
• Budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings.
• Computer applications and software.
• Working knowledge of the Procurement Code with its application to the requisition of goods and/or services.
• State processes as they relate to purchase orders, purchase requests, budgets, invoices and procurement.
• Microsoft Office (Access, Excel, Powerpoint and Word) and the Google Workspace.

Skill in:
• Oral and written communication techniques.
• Research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in "business math" reading, analyzing.
• Professional level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships both internally and externally.
• Organizational management and problem solving.

Ability to:
• Employ advanced problem-solving skills.
• Apply rules and regulations fairly and consistently.
• Seek creative alternatives and formulate solutions.
• Adapt to changing conditions.
• Develop organizational capabilities and integration of strategic objectives.
• Articulate with clarity, remain calm and professional in stressful situations.
• Inspire cooperation and confidence and create a trusting environment.

Three years of experience in budget, contracts, purchasing, and/or accounting or closely related field.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.