HUMAN RESOURCES ANAYLST - RECRUITMENT COORDINATOR
Address: 501 N 24th St
Phoenix, AZ 85008
*This is an onsite position
Salary: $49,500
Grade: 18
Under the direction of the Human Resources Assistant Chief, the HR Analyst is responsible for work of considerable difficulty serving as the HR Analyst to an administrator with broad scope and complexity. The HR Analyst has responsibilities requiring a high level of
confidentiality including handling sensitive information, disciplinary actions and other privileged communications. The HR Analyst must be able to prioritize communication and compose response memos and letters. This position serves an integral function to the Agency by providing support to the agency recruitment team and the ASH Human Resources Office. This role requires maintaining a high level of confidentiality; providing assistance with ASH recruitment efforts; timely and accurately tracking and processing of selected candidate packets; preparing packets for NEO; communicating with ASH programs and central HR office staff as needed, and providing coverage to include serving as the point of contact for the ASH HR office. Screening calls and visitors.
Providing administrative support for the agency ASH recruitment team by scheduling interviews, receiving and conducting reference verifications for selected candidates for hire, including file review for internal State candidates; timely processing and tracking of all hiring packets to ensure accuracy and completeness and forwarding packets for final processing.
Preparation of documents for HR, hospital staff and new employees; communicating with pending hires of upcoming orientation; processing/forwarding new employee paperwork to the downtown office for data entry.
Providing administrative and office support including answering phone calls, assisting internal and external walk-in customers, word processing, filing, and faxing, maintaining and creating NEO packets, and maintaining updated and accurate forms used in/by HR.
Assisting with annual exclusion auditing. Assist with compliance work projects.
Other duties as assigned as related to the position (typically 5% - 10%)
| Knowledge, Skills & Abilities (KSAs): |
Federal and State human resources related employment laws. HR records and document
management. Office procedures, equipment, basic mathematics concepts, filing procedures and practices, Capabilities of the Human Resources Information System (HRIS) and Talent Acquisition system (TA). Knowledge of Performance Management {PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Prioritizing and accurately completing tasks. Computer operation. Data entry. Interpersonal personal skills; phone etiquette. Customer service. Clearly and concisely present information, respond to questions appropriately, and engage in critical thinking to resolve problems. Utilizing HRIS, Talent Acquisition, and Microsoft programs including Word and Excel, and Gmail.
Maintain confidentiality. Deal diplomatically and interact professionally with a variety of individuals. Communicate effectively both verbally and in writing. Perform multiple, varying tasks often involving time sensitive matters. Recognize errors, omissions, discrepancies and make corrections and create resolutions. Accurately enter data into multiple data bases. Quickly learn Arizona
State Personnel Rules and Agency policies and procedures. Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Bachelor’s Degree in Human Resources or closely related field. Relevant HR Certification preferred.
| Pre-Employment Requirements: |
A State Hospital employee must be able to obtain a valid Level One Fingerprint Clearance Card pursuant to A.R.S. § 41-1758.07. Valid AZ State Driver's License.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.