ARIZONA STATE PARKS AND TRAILS

Address:  1110 West Washington St, Suite 100, Phoenix, AZ 85007

Salary: $47,000-$77,000 / per year

Grade: 22

Closing Date: November 27. 2024

Manages and administers contracts for the Agency and ensures the timeliness, accuracy and quality of all solicitations, agreements, contracts, bids, and proposals. Works with Agency staff, external partners and vendors, and coordinates and communicates with contractors, consultants, and project managers regarding contract requirements, amendments and change orders. Conducts pre-bid, pre-proposal, and pre-construction meetings. trains Agency staff regarding basic public procurement and Agency policies and procedures. Assists with the management of the agency's contracts database and required procurement reports. Directs, instructs, explains, counsels, trains and supervises subordinate staff in a variety of procurement tasks and reviews work products.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Perform procurement activities in accordance with the Arizona Procurement Code (APC).
• Planning meetings with requester, conduct research of market and best approach.
• Determine appropriate source selection, prepare and distribute solicitation documents.
• Conduct pre-offer meetings.
• Secure confidentiality of offers received.
• Analyze price proposals, financial reports and other data to determine reasonable price.
• Manage evaluation committee activities, negotiate best and final offers, award contract within delegate level of authority, create and document the public record, and perform contract administration.
• Administer post aware activities such as renewal, research, mediation, and resolution of contractual issues.
• Reviews proposals for Continuing Services Agreements for architectural and engineering services to ensure compliance with contract requirements.
• Coordinates with consultants and project managers, develops final contract document and conducts award process to initiate the work.
• Administers contracts to include issuing addendums, negotiating amendments and change orders, preparing documentation, obtaining approvals, and facilitating contract close out to ensure contractual and regulatory requirements are met.
• Directs, instructs, explains, counsels, trains and supervises subordinate staff in a variety of procurement tasks and reviews work product to ensure compliance with the Arizona Procurement Code and Agency policies and procedures.
• Provides support to Chief Procurement Officer as required.
• Perform other duties as assigned as related to the position.

Knowledge of:
• Policies and Procedures, State and Federal Statutes and Rules as they pertain to soliciting
competition and contract management.
• Best procurement practices sufficient to determine appropriate method of procurement, develop
solicitation documents.
• Solicit appropriate and timely offers, evaluate offers, negotiation with offers to the extent allowed by the Arizona Procurement Code.
• Determine successful offeror(s),
• Award contracts and perform contract administration.
• Arizona State Parks Board statutes, policies, and procedures in order to develop agency contracts.
• Construction goods and services procurement.
• Comprehensive knowledge of the Arizona Procurement Code, Executive Orders, Risk
Management requirements, and legislative changes in order to comply with the mandates as
related to contracts.
• Budgetary process and limitations for State and Federal funded expenditures.
• Recognizing unfair or illegal procurement practices.
• Contract budget for purpose of soliciting services to comply with the Code bidding thresholds.
• Market factors that affect availability of services.
• Arizona State accounting and travel policies and procedures.

Skill in:
• Communicate and negotiate with various staff levels verbally and in writing.
• Interpret the laws, rules, and regulations pertaining to contracts and agreements.
• Document substantive issues as related to contractual activities.
• Analyze and interpret information to produce fair and equitable results.
• Negotiation and mediation skills.
• Math skills.
• Analytical aptitude
•Tact and diplomacy in interpersonal relations with vendors, contractors, governmental agencies,
and the public with the goal of reflecting a positive image for the agency.
• Establishing and managing task and meeting timelines.
• Self motivated.

Ability to:
• Plan, organize and coordinate multiple tasks.
• Exercise initiative in developing/improving/conducting procurement activities.
• Support and enforce procurement policies and procedures.
• Perform research to determine best approach based on market conditions, trends, and
partnerships with o\her governmental entities.
• Technical writing capabilities
• Travel for the purpose of conducting pre-offer meeting with prospective vendors/consultants or
project planning meeting with staff.
• Network with other governmental entities.
• Obtain and maintain Arizona Driver's License.

Bachelor's Degree in Business or closely related field and at least 3 years of Procurement experience.

Must be able to obtain, possess and maintain a current Arizona Driver's license appropriate to assignment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
● Affordable medical, dental, life, and short-term disability insurance plans
● Top-ranked retirement and long-term disability plans
● 10 paid holidays per year
● Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
● Sick time accrued at 3.70 hours bi-weekly
● Deferred compensation plan
● Wellness plans
● Parental Leave - Up to 12 weeks per year pid leave for newborns or newly placed foster/adopted child.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible for Arizona State Retirement System pension. Enrollment eligibility will become effective after 27 weeks of employment for newly hired State of Arizona employees.

Recruitmenthr@azstateparks.gov

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (480) 604 -7331. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. 

Having trouble applying for this position?
Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.