INDUSTRIAL COMMISSION

Address:  800 W Washington Street, Phoenix, AZ  85007

Salary: $18.75 per hour

Grade: 14

Closing Date:  January 3, 2025

This position works in office Monday through Friday, from 8am to 5pm. The succesful candidate will perform entry level, routine accounting clerical work involving basic numeric calculations for the Accounting Division. They will also gather, compile, and reconcile fiscal data, as well as examine and verify routine fiscal transactions such as billing invoices, accounts receivable and accounts payable and other financial documents.

Administrative: Provide administrative support services to the Accounting Division to include front office duties such as answering phones, copying and scanning documents, and distributing mail. In addition, act as the Division's 5S coordinator by attending meetings and sharing information with staff related to 5S.

Record Retention: In accordance with the State Records Retention Schedule, maintain division centralized files, organize files in alphabetic order and date order, pull files on request, locate missing files, and return files to their proper location. Prepare new fiscal year files and box and store prior year files in Accounting Division file storage room.

Knowlegde:

-Principles, methods and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems
-General office procedures; related laws and ordinances
-Computer software applications for communication, spreadsheets, Internet, and word processing

Skills:

-Principles, methods and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems
-General office procedures; related laws and ordinances
-Computer software applications for communication, spreadsheets, Internet, and word processing

Abilities:

-Maintain ledgers and journals
-Analyze fiscal data
-Communicate effectively both orally and in writing
-Understanding and operating computer software and programs, work with spreadsheets
-Form effective working relationships with internal and external customer
-Make sound judgments and decisions

Proven experience working within an office environment, working with computers and various software including spreadsheets. Experience with basic accounting practices.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

If you have any questions please feel free to contact Human Resources at 602-542-5559 or hr@azica.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.