DEPARTMENT OF ECONOMIC SECURITY

Division of Aging and Adult Services (DAAS)
Address:  1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $21.50 Hourly 

Grade: 17

Closing Date: 1/24/2025

The Department of Economic Security, Division of Aging and Adult Services, seeks an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with Finance and Business Operations. DAAS supports at-risk Arizonans to meet their basic needs and to live safely, with dignity and independence. Services and programs reach a diverse population of Arizonans.

Under general supervision, this position performs a variety of complex administrative work. The position provides administrative support for the division’s Finance Business and Operations Administration, by:

• Building professional relationships to meet the business needs of the division.
• Handle the purchasing and receiving process for DAAS.
• Coordinating and scheduling deliveries, office maintenance/ technical appointments
• Prepare travel arrangements and other agency record keeping.
• Other duties/projects assigned.
• Maintaining inventory and purchasing supplies and equipment in compliance with procurement rules
• Draft revised operating procedures or processes.

Essential Duties and Responsibilities include but are not limited to:

• Back-up contact for some of the DAAS purchasing activities and receiving activities. This includes entering requisitions, obtaining quotes if needed for requisitions, verifying goods or services were received, and entering receipts into the Arizona Procurement Portal.
  
• Coordinating and scheduling deliveries, and office maintenance/ technical appointments.
  
• Prepare travel arrangements and other agency record keeping related to travel arrangements including Ghost card charges and receipts.
  
• First point of contact for 1789 W Jefferson 3rd floor NW, greet visitors, office and cubicle needs, sort and distribute mail, maintain inventory, and purchase supplies and equipment in compliance with procurement rules.

Knowledge of:

• Principles and practices of effective administration and management.
  
• Agency Rules and regulations and operating procedures
  
• Overseeing multiple projects/assignments, setting priorities, and meeting deadlines; Following up on assignments with minimum direction
  

Skills in:

• Quickly mastering new systems and procedures.
  
• Interpersonal relations and dealing with co-workers using appropriate resourcefulness.
  
• Planning, prioritizing, and managing workload to effectively and timely accomplish tasks.
  
• Verbal and written communication
  
• Time Management
  
• Analyzing information, problem-solving, and multi-tasking.
  

Ability to:

• Plan, analyze, coordinate activities, and correctly prioritize tasks in a dynamic work environment.
  
• Plan, organize, and coordinate tasks to meet deadlines.
  
• Establish and maintain working relationships with co-workers.

The ideal candidate for this position will have:

• Experience in administrative support and dealing with multiple levels of management, preparing spreadsheets and summary reports.
  
• Meeting deadlines, excellent organizational skills, great oral and written communication service skills.
  
• Knowledge of computer-based systems; task and detail-oriented.

• In-state travel is required. Driver’s License Requirements Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
  
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
  
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact us Cherece at 602-851-5683 or daashr@azdes.gov
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Cherece at 602-851-5683 or daashr@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.